Title
Sheriff's Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17 Section 3.4.2(a), Sole Source/Single Source to exempt the purchase of SPACEWORX medical booths from the competitive bid process because the procurement can only be sourced from a single vendor due to the technological, specialized, or unique character of the procurement;
2) Authorize the Purchasing Agent to sign two purchase orders for SPACEWORX medical booths, one for delivery to the Placerville Jail and one for delivery to the South Lake Tahoe Jail in the estimated amounts of $50,000 and $45,000;
3) Approve and authorize the Chair to sign a Fiscal Year (FY) 2025-26 Budget Transfer Request to increase Fixed Assets and decrease Professional & Specialized Services by $95,000 for the purchase of the SPACEWORX medical booths;
4) Approve the addition of four SPACEWORX medical booths in the amount of $95,000 to the Sheriff’s Office FY 2025-26 Fixed Asset List; and
5) Approve the removal of the golf cart and the addition of a commercial dryer on the Sheriff's Office FY 2025-26 Fixed Asset List with no change to the amount of $12,000.
FUNDING: PATH (Providing Access and Transforming Health) and Custody Services Special Revenue Fund.
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DISCUSSION / BACKGROUND
SPACEWORX Booths
The Sheriff’s Office is requesting Board approval to purchase SPACEWORX privacy booths for installation at the South Lake Tahoe Jail and the Placerville Jail for an estimated $95,000. The purchase will be funded through PATH (Providing Access and Transforming Health) grant funding and will not require additional Net County Cost.
The PATH program is a State-funded initiative designed to improve access to behavioral health services, enhance care coordination, and support vulnerable populations-particularly justice-involved individuals-by expanding infrastructure that improves service delivery. Correctional facilities play a critical role in connecting individuals in custody with behavioral health treatment, case management, and reentry planning services. However, space limitations and the need for confidentiality have created challenges in delivering private telehealth and in-person services within the jail setting.
SPACEWORX booths are modular, sound-dampening privacy enclosures designed to create confidential spaces within existing facilities. Installation of these booths will allow for:
• Secure and confidential telehealth appointments
• Behavioral health assessments and counseling
• Case management and reentry planning services
• Coordination with community-based providers
• Increased access to PATH-funded programming
The addition of these booths will improve compliance with confidentiality requirements for medical and behavioral health services while maximizing existing facility space without the need for structural renovation. The booths are modular, relocatable, and require minimal installation, making them a cost-effective and scalable solution.
Use of PATH funding for this purchase is consistent with the program’s intent to strengthen service infrastructure, enhance continuity of care, and improve health outcomes for justice-involved individuals. The investment supports the County’s broader efforts to reduce recidivism, improve behavioral health access, and create safer facility operations through structured programming and treatment access.
This purchase represents a one-time capital investment using dedicated grant funds and does not create an ongoing General Fund obligation.
Replacement Dryer
The Sheriff’s Office is requesting approval to amend the previously approved fixed asset list to remove the purchase of a golf cart and replace it with a commercial-grade dryer for the Placerville Jail. The same Special Revenue funds previously allocated for the golf cart will be used for this replacement; therefore, there is no increase to the overall budget or Net County Cost.
Since the original fixed asset list was approved, operational priorities within the Placerville Jail have shifted. The existing commercial dryer has reached the end of its useful life and is experiencing recurring maintenance issues that impact laundry operations. Laundry services are critical to maintaining detention facility sanitation standards, including inmate clothing exchange, bedding turnover, and overall facility hygiene. Equipment failure or extended downtime creates operational disruptions and potential compliance concerns.
After reassessing facility needs, replacement of the dryer has been identified as a more immediate operational necessity than the previously approved golf cart. Reallocating the same Special Revenue funds ensures responsible fiscal management while addressing a critical infrastructure need within the jail.
Approval of this amendment will allow the Sheriff’s Office to proceed with procurement of the replacement dryer without altering the total approved funding allocation.
ALTERNATIVES
If the Board does not approve this action, the Sheriff’s Office will continue utilizing existing space within the South Lake Tahoe and Placerville jails to provide services; however, confidentiality limitations and space constraints will remain. This may reduce the ability to fully expand PATH-supported telehealth, behavioral health, and reentry programming within the facilities. Additionally, the Sheriff's Office would not have equipment to provide basic services if a replacement dryer is not purchased.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
These costs will be paid by PATH funding and Custody Services SRF. There will be no impact to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Undersheriff Eric Palmberg