Title
Sheriff’s Office recommending the Board:
1) Approve and authorize the Chair to sign Amendment I to Agreement 7125 with Stommel, Inc., doing business as Lehr Auto Electric to add Exhibits C, and D, and E relating to MSRP pricing for parts which is updated yearly or at a minimum on the contract anniversary date with prior approval of El Dorado County Sheriff’s Office, with no change to the term or amount; and
2) Authorize the Purchasing Agent to sign future amendments to Agreement 7125 that do not alter compensation total amount or the term, contingent upon approval by County Counsel and Risk Management. (Cont. 9/17/2024, Item 13)
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
In 2019, the Sheriff’s Office explored various options in terms of vehicle services for various types of vehicles after the contract with Lehr Auto Electric expired in October 2019. In the past, bids had been performed and Lehr was consistently awarded the contract with the County.
Prior to the expiration of the 2019 contract, it was determined that Placer County also held a contract with Lehr Auto Electric and had gone through the necessary procurement steps to ensure this agreement was economically feasible. County’s Procurement Policy C-17, Section 3.4(4) provides an exemption from bidding when a contract is available through another public agency as a result of a competitive bid done by that agency.
With the assistance of Procurements and Contracts, the Sheriff’s Office determined that the contract between Lehr Auto Electric and Placer County was a suitable piggyback option.
On January 24, 2023, with Legistar file 23-0104, the Board approved and signed Agreement 7125 with Stommel, Inc., doing business as Lehr Auto Electric, utilizing a piggyback contract that existed between Placer County and Lehr Auto Electric.
Agreement 7125 is for parts and labor associated with tear down and build up services for vehicles. This Amendment I is to include two three new Exhibits (C, & D, & E) which address the MSRP pricing for additional parts not previously included in the original agreement. Pricing is to be based on the MSRP rates in effect at the time of the purchase. There is no change to the term or total amount of the agreement.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
01/24/2023 Legistar file 23-0104 - The Board authorized the original agreement 7125.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel reviewed and approved this Amendment I.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no increase to Net County Cost as the expenses associated with the contract are included in the Sheriff’s FY 2024-25 budget and will be requested in future year’s budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please return one fully executed Amendment I to Sheriff's Office.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Undersheriff Bryan Golmitz