Title
Department of Agriculture, Weights and Measures recommending the Board approve and authorize the Chair to sign the retroactive Lease Agreement between the Counties of Plumas, El Dorado, and Placer, leasing a weight truck and weight equipment to Plumas County in the amount of $3,000 for a period of July 1, 2024 through June 30, 2025.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The Department entered into an agreement with Placer County on March 10, 2009 (Legistar File # 09-0283) to pay $20,000 toward Placer County's purchase of a 26,000-Pound Gross Vehicle Weight Rating, two-wheel-drive, flatbed weight truck, at a total cost of approximately $100,000. El Dorado owns fourteen (14) 1,000-pound certified weight standards and a motorized weight cart. Pursuant to a lease agreement, each county currently uses the weight truck, weight standards, and cart an average of four to six weeks per year for the specialized testing/inspecting of commercially used vehicle, winery, livestock, and large capacity shipping and receiving scales. El Dorado County, while retaining ownership of the Weight Standards and Cart, granted Placer to store and use the Weight Standards and Cart in conjunction with the Weight Truck. This agreement currently ran through March 10, 2024, with a continuation clause of the truck’s useful life.
In Section two and three of the lease agreement, Placer and El Dorado acknowledged and agreed that to reduce the costs to each jurisdiction of the use and maintenance of the Weight Truck and Weight Standards and Cart, both jurisdictions would jointly pursue lease opportunities with other local counties.
In 2022 Placer and El Dorado identified Plumas County as a Third-Party Jurisdiction to lease the Weight Truck, Weight Standards and Cart. The MOU attachment is the second agreement with Plumas to allow for limited use of the truck for Fiscal Year 2024-25. This is the third year of this agreement with Plumas County with the lease payment in the amount of $3,000 being paid to Placer County.
ALTERNATIVES
The Board could choose not to approve the contract with Plumas County. Doing so would increase the cost of maintenance to the County.
PRIOR BOARD ACTION
March 10, 2009, Legistar File 09-0283, the Board of Supervisors approved a one-time payment and a 180-month agreement for the usage of Placer County's new weight truck and the use of El Dorado County's weights and weight cart.
September 28, 2021, Legistar File 21-1428), the Board approved Amador County to use the Weight Truck.
June 28, 2022, Legistar File 22-0800, the Board of Supervisors approved Plumas County to use the Weight Truck.
June 6, 2023, Legistar File 23-0097, the Board of Supervisors approved Plumas County to Use the Weight Truck.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Placer County Agriculture Department, and Plumas County Agriculture Department
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No impact to the Net County Cost. The lease agreement requires Plumas County to pay for maintenance and a lease payment in the amount of $3,000 payable to Placer County.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Obtain the Chair's and County Counsel's signature on the MOU.
Provide one executed copy to the Agriculture Department.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
LeeAnne Mila (530) 621-7403