Title
Transportation Department recommending Chairman be authorized to sign Amendment 2 to Agreement for Services AGMT 05-789 with Stantec Consulting Inc. increasing compensation amount by $30,000 to $90,000 and extending the term through April 18, 2008 to provide assistance with continued planning and design services necessary for project development.
RECOMMENDED ACTION: Approve.
Body
BUDGET SUMMARY: |
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|
Total Estimated Cost |
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$30,000 |
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|
|
Funding |
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Budgeted |
$30,000 |
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New Funding |
$ |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$30,000 |
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Change To Net County Cost |
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$ -0- |
Fiscal Impact/Change to Net County Cost: This Amendment provides for $30,000 in additional compensation for a total not-to-exceed Agreement amount of $90,000. Fees collected to process land development applications are the funding source for the services provided by the Consultant under this Amendment. There is no cost to the County General Fund.
Background: Professional Services Agreement #AGMT 05-789 with Stantec Consulting Inc. was approved by the Board of Supervisors on April 19, 2005 in the amount of $60,000 to perform on-call professional and technical services required to review and comment on: plan submittals; planning issues; grading; hydrology; hydraulics; ADA compliance; roadway geometry; streetscape; engineers construction cost estimates; retaining walls; bridges; landscape and irrigation; traffic channelization and signage. The work performed requires review of drawings, plans and specifications by Civil Engineers for conformance with local and state engineering practices.
Amendment I to #AGMT 05-789 was approved by the Board of Supervisors on April 18, 2006 to extend the term of the agreement one year, to April 18, 2007.
Reason for Recommendation: The Professional Services Agreement was initially requested to provide the Department with the flexibility needed to meet its obligations to process development applications and to alleviate spikes in the workload and/or increases in workload resulting with the implementation of the General Plan. County Ordinance Code Section 15.14.230 requires the Department to provide timely plan reviews. The code section states that if the Department fails to review plans for single-family residence grading within ten working days, or if it fails to review plans for all other grading (including commercial, multifamily, industrial and parcel maps) within thirty days, they are deemed approved. In addition, the County is obligated under Government Code Sections 65950 through 65950.57 (Planning and Zoning Law) and Code Section 66456 (Subdivision Map Act), to meet certain time frames for processing submittals for private development projects. The availability of these on-call consultant services has been vital to the Department. Approval of Amendment II will allow the Department to utilize them for another year.
The not-to-exceed total approved by the Board of Supervisors to date is $60,000. The total amount expended and/or encumbered under existing work orders totals $30,000, leaving an available balance of $30,000.
In accordance with Board Policy, the Department met with the Purchasing Agent on March 28, 2007 to 1) discuss this proposed Amendment, which will enable the Department to continue to provide timely plan reviews, and 2) to learn the specific information the Purchasing Division requires to initiate a Request For Qualifications (RFQ) for Civil Engineering services for the Department. Purchasing Agent determined that pending the completion of the RFQ process for like services under new agreements, it was appropriate to support the Department's proposal for this contract amendment.
Continuous recruitment efforts have been underway to find and hire qualified Engineering staff to fill vacant position since the date this Agreement was originally approved in April 2005. During the one-year term extension recommended for Amendment II, the Department will continue efforts to hire qualified staff and increase utilization of in-house resources to process, review, and approve improvement plans.
The El Dorado County Employees Association, Local #1 has been informed of this proposed Amendment. Local #1 responded on February 7, 2007 as follows: EDCEA does not have an issue with this contract other than our usual comment that all efforts should be made to bring the work in-house. /s/ Jere Copeland, Executive Director.
The Department requests the Board make the finding that pursuant to Article II, Section210 b (6) of the El Dorado County Charter that the ongoing aggregate of work performed under this Amendment is not sufficient to warrant the addition of permanent staff.
Action to be taken following Board approval:
1) The Chairman will sign two originals of Amendment II to Agreement for Services #AGMT 05-789 with Stantec Consulting Inc.
2) The Department will forward one original to the consultant.
Contact: Chuck Pazzi X6077
Concurrences: County Counsel and Risk Management
RECOMMENDED ACTION:
FUNDING: