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Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign a Fiscal Year (FY) 2024-25 Budget Transfer Request decreasing housing appropriations and increasing Fixed Assets by $8,837 appropriations in the HHSA Community Services Division; and
2) Add one commercial laundry double dryer to the FY 2024-25 Fixed Asset list in the total amount of $5,391.65 plus the estimated delivery fees, taxes, and installation costs of $3,445, for a total estimated amount of $8,837.
FUNDING: 100% State Homeless Housing, Assistance and Prevention program grant funds.
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DISCUSSION / BACKGROUND:
Due to wear and tear, one existing commercial laundry dryer, which is 20 years old, located at the County Navigation Center has recently stopped working. After conferring with Chief Administrative Office (CAO), Facilities Division (Facilities), Facilities, determined that it was more feasible for HHSA to purchase a new commercial dryer after reviewing dryer lease pricing and repair options with existing external vendors. Repair quotes came in at around the same cost as a new dryer purchase, and leasing quotes were higher over the life of the contract. Due to cost savings of new equipment over leased or repaired, HHSA is seeking to purchase new equipment to replace the faulty dryer at the Navigation Center. Facilities staff has agreed to assist in the installation of the new appliance at the Navigation Center.
In accordance with Board Procurement Policy C-17, Section 3.2, HHSA conducted an informal solicitation and received quotes from three vendors, in which Granger was the selected vendor due to being the lowest responsive bidder.
The dryer is a critical piece of the infrastructure of the Navigation Center, therefore, to ensure continuity of laundry services, HHSA is recommending the Board approve this agenda item.
ALTERNATIVES:
Should the Board decline to authorize this BTR and Fixed Asset transfer request, HHSA will be unable to replace the broken commercial dryer, hindering the County’s ability to provide laundry services at the County Navigation Center.
PRIOR BOARD ACTION:
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
CAO Facilities Division
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There will be no change in budgeted Net County Cost, as the equipment will be purchased with HHAP grant funds already included in the Fiscal Year 2024-25 Budget request. The budget transfer is moving funding from Housing to Fixed Asset appropriations for the purchase.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of Chair on the attached Budget Transfer Request; and
2) Submit the BTR to the CAO office for further processing.
STRATEGIC PLAN COMPONENT:
Safe and Healthy Communities
Priority: Develop a continuum of support and housing opportunities for unhoused individuals
Action Item: Complete the Navigation Center
CONTACT
Olivia Byron-Cooper, Director MPH, Health and Human Services Agency