Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Award Bid No. 13-760-059 for the purchase of one (1) new high side dump air regenerative highway sweeper to the low qualified bidder, GCS Environmental Equipment Services, Inc. of Sacramento, CA; and
2) Authorize the Purchasing Agent to issue a purchase order in the amount of $254,605 plus applicable taxes and fees (estimated at $18,678.38) for a one time purchase following Board approval. (Cont'd 4/23/13, Item 4)
FUNDING: United States Forest Service in the amount of $150,000 and Road Fund.
Body
BUDGET SUMMARY: |
|
Total Estimated Cost
|
$273,283.38 |
|
|
Funding
|
|
Budgeted
|
$300,000.00 |
New Funding
. |
|
Savings
|
$ 26,716.62 |
Other
|
|
Total Funding Available
|
$300,000.00 |
|
|
Change To Net County Cost
|
$0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Transportation Division budget. Approximately 50% of the funding is Grant Funding from the United States Forest Service in the amount of $150,000.00 with the remaining amount funded by the Road Fund.
Reason for Recommendation
At the request of Community Development Agency, Transportation Division, the Procurement and Contracts division issued an Invitation to Bid for one (1) new high side dump air regenerative highway sweeper. Forty-one (41) invitations to bid were mailed out, two (2) to local vendors, one qualified response was received, none from local vendors. GCS Environmental Equipment Services, Inc. of Sacramento, CA. is the sole qualified bidder.
Action to be taken following Board approval
Following Board approval, the Procurement and Contracts division will issue a purchase order in the amount of $254,605.00 plus applicable taxes and fees (estimated at $18,678.38) for a one time purchase to GCS Environmental Equipment Services, Inc of Sacramento, CA.
Contact
Rick Blake, Sr. Buyer x5873
Kent Taylor, Equipment Superintendent x4900