Title
Department of Transportation recommending the Board consider the following pertaining to El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program project number 36109002, Contract 8144:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Congestion Mitigation and Air Quality (23%), Road Fund (<1%), Active Transportation Program (56%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (17%), Transportation Development Act (3%). (Federal Funds)
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DISCUSSION / BACKGROUND
The El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project (Project) will construct a bicycle/pedestrian over-crossing as part of the El Dorado Trail at Missouri Flat Road.
This project is federally funded, therefore both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is required. A CEQA Notice of Determination was recorded on December 20, 2017. A NEPA Categorical Exemption/Categorical Exclusion was approved on December 17, 2018 with a re-validation approved on May 30, 2023.
No environmental permits or right of way is needed for this Project.
The Contract Documents include all required federal provisions and incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 21%.
Authorization for construction funding (E-76) has been received for this Project.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project.
PRIOR BOARD ACTION
On December 19, 2017 (Legistar #17-1246, Item 25) the Board adopted the CEQA Initial Study/Mitigated Negative Declaration.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total estimated cost for Project construction is $5,169,000, which includes construction items of work, supplemental items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies.
There is no financial impact or change to net County cost associated with this item for the construction of the Project. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid for the construction contract.
The County will be responsible for the ongoing maintenance of this Project which is estimated to be $4,000 per year. It is anticipated these additional maintenance costs would be added into the Facilities budget, funded by the General Fund.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention Jen Rimoldi.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation