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Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the Chair to sign Facility Use Agreement 2705 between the County and the Military Family Support Group for use of space at 330 Fair Lane (Building ‘A’) and 360 Fair Lane (Building ‘B’) for a period of five (5) years, with optional renewal periods, for the purpose of storing donated items intended for local military families and veterans residing in El Dorado County;
2) Make a determination that use of the County’s property as described above provides a public benefit; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement No. 2705, including future options, and amendments that have no fiscal impact, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
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DEPARTMENT RECOMMENDATION
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Authorize the chair to sign Facility Use Agreement No. 2705 between the County and the Military Family Support Group for use of space at 330 Fair Lane (Building ‘A’) and 360 Fair Lane (Building ‘B’) for a period of five (5) years, with optional renewal periods, for the purpose of storing donated items intended for local military families and veterans residing in El Dorado County; and
2) Make a determination that use of the County’s property as described above provides a public benefit; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Facility Use Agreement No. 2705, including future options, and amendments that have no fiscal impact, contingent upon approval by County Counsel and Risk Management.
DISCUSSION / BACKGROUND
Pursuant to Military and Veterans Code section 1261, the County is authorized to lease a portion of a building for a term not exceeding 20 years, to a nonprofit veteran service. The Military Family Support Group (MFSG) is organized as a 501(c)(3) nonprofit corporation and qualifies under this code and performs the mission of providing assistance to local military families and veterans.
Donations made to MFSG need storage throughout the year as the items are disbursed to those local military families and veterans in need. With the recent Building A & B renovation project, free space has been gained that could accommodate this need.
The agreement’s term would cover approximately five years initially (March 15, 2018 through February 28, 2023) with an option for two (2) five (5) year terms after the initial expiration date of February 28, 2023 at no cost.
ALTERNATIVES
The Board could decline this FUA and the MFSG will need to find another option for storage of donated items.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The FUA is zero cost and there is no change in Net County Cost. The MSFG shall be responsible for any damages or clean-up required.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Forward one fully executed FUA to the Division for processing.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Russ Fackrell
Facilities Manager