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Department of Transportation recommending the Board consider the following pertaining to Contract 9299 for the 2025 DOT Maintenance Pavement Rehabilitation Projects on Larsen Drive, Barkley Road, Mount Aukum Road, Somerset Loop, Salmon Falls Road, Kekin Street, Wailaki Street, Nahane Drive, Henderson Street, Egret Way, Beaver Bre, East River Park Drive, W River Park Drive, Panorama Drive, and Gillette Drive:
1) Approve and adopt the Contract Documents; and
2) Authorize advertisement for bids.
FUNDING: Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (100%) (No Federal Funds).
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DISCUSSION / BACKGROUND
The purpose of the 2025 DOT Maintenance Pavement Rehabilitation Projects (Project) is to repair various roadway sections on Larsen Drive, Barkley Road, Mount Aukum Road, Somerset Loop, Salmon Falls Road, Kekin Street, Wailaki Street, Nahane Drive, Henderson Street, Egret Way, Beaver Bre, East River Park Drive, W River Park Drive, Panorama Drive, and Gillette Drive in the respective communities of South Lake Tahoe, Camino, Placerville, Somerset, and El Dorado Hills areas of El Dorado County by removing the failing asphalt section and replacing with hot mix asphalt. Contract #9299 is estimated to have a construction phase total cost of $4,500,000. All of the roads listed above were identified on the FY 2024-25 SB1 Resolution.
This Project does not have federal funding; thus, only California Environmental Quality Act (CEQA) compliance is required. A CEQA Notice of Exemption was submitted on January 24, 2025. This Project does not require any environmental permits or additional right of way to be acquired.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project. Canceling the Project would be contradictory to the SB1 Resolution the Board approved and authorized for Fiscal Year 2024-25 submittal to the State of California.
PRIOR BOARD ACTION
On April 30, 2024, Legistar file 24-0607, the Board approved FY 2024-25 SB1 projects with resolution 067-2024.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total estimated cost for Project construction is $4,950,000, which includes construction items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies. Department of Transportation intends to utilize Road Maintenance and Rehabilitation Funds (SB1) to fund the projects.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation