Title
Department of Transportation, Maintenance and Operations Division, recommending the Board add six (6) pieces of equipment and one (1) building improvement project to the Fiscal Year (FY) 2023-24 Fixed Asset list that were included on the FY 2022-23 Fixed Asset list but were not received or completed prior to the end of the fiscal year due to COVID-19 delays, part shortages and extensive build timelines, at a total cost of $1,149,465.
FUNDING: Road Fund (80%) and Tribe Fund (20%).
Body
DISCUSSION / BACKGROUND
The Department requests authorization to carryover six (6) pieces of equipment which were included on the Fiscal Year 2022-23 Fixed Asset list but were not received due to COVID-19 delays, part shortages, and extensive build timelines. This item requests to carryover one (1) IT loader budgeted at $209,000, one (1) aerial bucket truck budgeted at $185,000, one (1) mechanic shop service truck budgeted at $175,000, one (1) 10-wheeler hookloader budgeted at $284,653, one (1) 10-wheeler dump truck budgeted at $215,812 and one (1) 2000 gallon roll-off water tank budgeted at $60,000.The carryover equipment totals $1,129,465. The Department also requests to carryover the Headington Building Windows Project with an original budget of $100,000 but only $20,000 needs to be carried over to Fiscal Year 23-24. The costs for the equipment are not changing from those listed for FY 2022-23. The budget amendment totaling $1,149,465 will be included in the changes as part of the FY 2023-24 Adopted Budget process.
ALTERNATIVES
The Board could choose not to approve to carryover six (6) pieces of equipment and one (1) building improvement project, although purchase orders have already been issued for the purchases and the project has started.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION / COMMENTS
Approve staff recommendation.
FINANCIAL IMPACT
The funding to cover the cost of six (6) additional carryover equipment pieces and one (1) building improvement project totaling $1,149,465 will be included in the requested adjustments to the budget during the FY 2023-24 Adopted Budget process. There is no impact to the General Fund or the Road Fund as these projects were budgeted for in FY 2022-23 and the savings will carry over to cover expenses in FY 2023-24.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Rafael Martinez, Director
Department of Transportation