Title
Recorder-Clerk-Registrar of Voters recommending the Board:
1) Make findings that it is more economical and feasible to contract for the provision of hardware maintenance and software license for election equipment in accordance with County Ordinance 3.12.040;
2) Authorize the Chair to sign Agreement 307-S1211 with Election Systems & Software, LLC for hardware maintenance and software license, for a total of $136,950 for the three-year agreement term;
3) Approve a budget transfer increasing revenue and appropriations in the Elections Department in the amount of $46,650 for year one of the agreement. (4/5 vote required)
Body
BUDGET SUMMARY: |
|
|
Total Estimated Cost |
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$46,650 |
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|
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Funding |
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Budgeted |
$ |
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New Funding |
$46,650 |
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Savings |
$ |
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Other |
$ |
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Total Funding Available |
$46,650 |
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Change To Net County Cost |
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$0 |
Fiscal Impact/Change to Net County Cost: No change to Net County Cost. The budget transfer recognizes federal funding from the Help America Vote Act (HAVA) in the amount of $46,650 for year one. The appropriation and federal funding for the two additional years of the agreement with be included in the respective fiscal year operating budgets.
Background: The County purchased vote tabulation equipment and licensed software in mid-2006. Software license and hardware maintenance are critical to the conduct of smooth elections. Agreement 307-S1211 with Election Systems & Software, LLC (ES&S) is for a one year term with two successive automatic one year renewals, unless terminated 30 days in advance by either party. HAVA funds are available to pay for all three years of the Agreement.
Reason for Recommendation: Election equipment must be maintained and software licenses current to conduct smooth elections. The County purchased the current election system from ES&S in mid-2006 and the vendor retains the proprietary rights to the software and firmware.
Action to be taken following Board approval: Chairman of the Board will sign the Agreement, and the budget transfer will be processed.
Contact: William E. Schultz x 7505 or Barbara Dunmore x 7483.
Concurrences: County Counsel, Risk Management, Procurements and Contracts,