Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with McGuire and Hester for the Enterprise and Industrial Drive Intersection Improvements, Capital Improvement Program Project numbers 36105052 and 36105053, Contract 6286; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Traffic Impact Mitigation - Zn 1-7 (29%), Tribe (38%), Regional Surface Transportation Program - Advance Exchange (6%), General Fund (17%), and Accumulative Capital Outlay (10%). (No Federal Funds)
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DISCUSSION / BACKGROUND
The contract for the Enterprise and Industrial Drive Intersection Improvements (Project) was awarded by the Board on June 6, 2023, Legistar File 23-1020. Work was completed on June 13, 2024. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 4,643,348.00
Contract Item Cost $ 4,826,366.82
Contract Change Order Cost $ 418,930.94
Total Direct Construction Cost $ 5,243,978.76
Direct Construction Budget $ 5,377,683.00
Contract Change Orders on the Project included the following:
• Extending the paving limits on Enterprise Drive.
• Performing additional asphalt repairs at various locations on Missouri Flat Road.
• Adding GPS-enabled emergency vehicle detection at both traffic signals.
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
On April 18, 2023, Legistar File 23-0652, the Board approved the Project for advertisement for bids.
On June 6, 2023, Legistar File 23-1020, the Board awarded the Construction Contract for the Project to McGuire & Hester.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to net County cost associated with this item. The Project is budgeted in Transportation’s 2024 CIP, which was approved by the Board on June 18, 2024, Legistar File 24-0838.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Laney Inglis.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Priority: N/A
Action Item: N/A
CONTACT
Rafael Martinez, Director
Department of Transportation