Title
Department of Transportation recommending the Board consider the following pertaining to Contract 8357 for the 2024 DOT Maintenance Pavement Rehabilitation Projects on Sly Park Road, Snows Road, Mount Aukum Road, El Dorado Road, Echo Lane, Runnymeade Road, Salmon Falls Road, Green Valley, Road Merrian Lane, Merrian Court, Olson Lane, Pecheco Court, Standford Lane, and Warren Lane:
1) Approve and adopt the Contract Documents; and
2) Authorize advertisement for bids.
FUNDING: Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (85%), Discretionary Transient Occupancy Tax (15%), (No Federal Funds)
Body
DISCUSSION / BACKGROUND
The purpose of the 2024 DOT Maintenance Pavement Rehabilitation Projects (Project) is to repair various roadway sections on Sly Park Road, Snows Road, Mount Aukum Road, El Dorado Road, Echo Lane, Runnymeade Road, Salmon Falls Road, Green Valley Road, Merrian Lane, Merrian Court, Olson Lane, Pecheco Court, Stanford Lane, and Warren Lane in the respective communities of Pollock Pines, Camino, Placerville, Somerset, and El Dorado Hills areas of El Dorado County by removing the failing asphalt section and replacing with hot mix asphalt. Due to current Americans with Disability Act (ADA) requirements and regulations, one (1) existing non-standard curb ramps within the Project area are required to be brought up to current standards as part of the Project. Contract #8357 is estimated to have a construction phase total cost of $6,250,000. All of the roads listed above were identified on the FY 23/24 SB1 Resolution, with the exception of Snows Road.
This Project does not have federal funding; thus, only California Environmental Quality Act (CEQA) compliance is required. A CEQA Notice of Exemption was submitted on January 18, 2024. This Project does not require any environmental permits or additional right of way to be acquired.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project. Canceling the Project would be contradictory to the SB1 Resolution the Board approved and authorized for Fiscal Year 2023-24 submittal to the State of California.
PRIOR BOARD ACTION
On May 2, 2023, Legistar 23-0581, the Board approved FY 2023-24 SB1 projects with resolution 069-2023.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The total estimated cost for Project construction is $6,250,000, which includes construction items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies. Department of Transportation intends to utilize the Discretionary Transient Occupancy Tax in conjunction with Road Maintenance and Rehabilitation Funds (SB1) to fund the projects.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation