Title
Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board:
1) Award Bid 24-0113 for the purchase of three Nissan Altima SV AWD vehicles to the sole qualified bidder, A1 Financial Services LLC, of Moreno Valley, CA.; and
2) Authorize the Purchasing Agent to issue a purchase order in the approximate amount of $99,795 plus applicable taxes and fees for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund (100%).
Body
DISCUSSION / BACKGROUND
Three (3) fleet vehicles have met the County criteria for replacement and have been included on the Fixed Asset List for Fiscal Year (FY) 2024-25. The replacement vehicles consist of three (3) mid-size sedans all wheel drive. At the request of the Department of Transportation, Maintenance and Operations Division (Transportation), the Procurement and Contracts Division issued an invitation to Bid 24-0113 for the purchase three (3) of Nissan Altima SV AWD vehicles.
Sixty-eight vendors were notified through PlanetBids, three to local vendors. One qualified response was received from A1 Financial Services LLC, of Moreno Valley, CA.
The function served by each vehicle is critical to the operation of the department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts issued the invitation to bid.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is available within the Department of Transportation Maintenance and Operations Division - Fleet Internal Service Fund Fiscal Year 2024-25 recommended budget. Departments allocate a portion of their budget each year to the Fleet Fund in order to pay the cost of replacement vehicles when needed.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent