Title
Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board:
1) Approve and authorize the Chair to sign Amendment I to Memorandum of Understanding (MOU) 9537 with the State of California Department of Forestry and Fire Protection for the as-needed provision of inmate work crews for brush clearing, weed eating, tree trimming and/or removal, pruning, leaf and refuse removal, ditch digging, burning or chipping slash, hedging, raking, and mowing, amending the start date to a retroactive date of July 1, 2025; and
2) Authorize the Purchasing Agent to execute further amendments to MOU 9537 that do not extend the term or compensation amount above the Purchasing Agent authority, contingent upon approval by County Counsel and Risk Management.
FUNDING: Various.
Body
DISCUSSION / BACKGROUND
Procurement and Contracts monitors, maintains, and provides contract administration for annual countywide agreements with the CAL FIRE for the provision of inmate work crews to conduct brush clearing, weed eating, tree trimming and/or removal, pruning, leaf and refuse removal, ditch digging, burning or chipping slash, hedging, raking and mowing for County-operated cemeteries, grounds, parks, trails, properties, facilities, roads, and airports.
The previous Memorandum of Understanding expired on June 30, 2025. Multiple attempts were made to obtain a signature for the new MOU (9537) prior to the expiration date of MOU 8484. Procurement and Contracts was informed that a change in personnel within CAL FIRE caused the delay. Due to these delays, MOU 9537 was not fully executed until August 28, 2025. However, services were provided in the interim between June 30, 2025, and the new MOU's execution date of August 28, 2025. Amending the new MOU to a retroactive start date of July 1, 2025, through June 30, 2026, to allow for payment of invoices for services provided during this time.
ALTERNATIVES
The Board could choose not approve the Amendment, but this would not allow for payment of invoices for services that were already provided in-between MOUs.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Risk Management, and Human Resources
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of Chair on two originals of Amendment I to MOU 9537.
2) Clerk of the Board to return one fully executed MOU to Procurement and Contracts for final processing and distribution to CAL FIRE.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent