Title
Facilities, a division of the Chief Administrative Office, recommending the Board:
1) Make findings that routine monitoring and maintenance, and as-needed and urgent or immediate elevator repair services provided by Elevator Technology, Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); and
2) Authorize the Purchasing Agent to execute competitively-procured Agreement for Services 10438 with Elevator Technology, Inc. in the amount of $300,000 with a five-year term to provide routine monitoring and maintenance, and as-needed and urgent or immediate elevator repair services at various County-operated locations; and
3) Authorize the Purchasing Agent, or designee, to execute any necessary amendments relating to Agreement for Services 10438, excluding term extensions and increases to total compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Contracted elevator maintenance and repair is a highly specialized and tightly regulated service that the County has relied upon for several decades. These services include urgent, immediate, and routine maintenance activities that must comply with State safety regulations to obtain and maintain annual operating permits. Without an active operating permit, the elevator must legally be removed from service.
Elevator Technology, Inc. has previously served the County as a subcontractor to our current elevator maintenance provider, Pride Industries One, Inc., and has demonstrated consistent performance and familiarity with County facilities. Their proposal for ongoing elevator maintenance and repair services represents an estimated cost savings of approximately 30% to the County. Pending Board approval, the new agreement would be established for a five-year term in the total amount of $300,000, ensuring both continuity of operations and long-term fiscal efficiency. On January 30, 2025, Elevator Technology, Inc. was formally approved to the qualified list for Category C, elevator maintenance and repair services, as the result of competitive Request for Qualifications (RFQ) #24-0039.
In accordance with Chapter 3.13.030(B), El Dorado County Charter, section 210(b)(6), and/or Government Code section 31000, the Board is also being asked to make findings that such services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work. Additionally, the contractor will provide the equipment, tools, materials, and reporting related to providing the work that may not be feasibly provided by the County.
ALTERNATIVES
The Board could decline this agreement, and the Division shall be limited in addressing elevator issues and risk compliance with the Department of Industrial Relations (the regulatory entity over elevators).
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the Division’s current Fiscal Year operating budget and will be included in future years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager