Title
Treasurer-Tax Collector's Office recommending the Board:
1) Approve and authorize the Chair to sign a Fiscal Year (FY) 2025-26 Budget Transfer Request to increase Fixed Assets and decrease Professional Services in the Treasury Division by $70,600 for the labor and material costs associated Contract 9799 for the purchase of a security camera system; and
2) Add the security camera system to the FY 2025-26 Fixed Asset list in the amount of $70,600.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
On December 10, 2024, with Legistar file 24-1967, the Board adopted plans and specifications for the purchase and installation of security camera systems for various County departments; approved and authorized the Chair to sign the construction bid documents; authorized advertisement for construction bids (Bid 24-0062); authorized the Procurement and Contracts Division to advertise future construction bids for the purchase and installation of security camera systems for County departments not listed herein, as the need arises; and approved and authorized the Chair to sign future construction bid documents for these same services. On September 30, 2025, with Legistar file 25-1466, the Board awarded Bid 24-0062 to Surveillance Systems Integration, Inc., the lowest responsive, responsible bidder and authorized the Purchasing Agent to sign the Agreements. The Purchasing Agent signed Agreement 9799 for the Treasurer-Tax Collector's Office in the amount of $70,537.66.
A FY 2025-26 budget transfer is required to increase Fixed Assets in the Treasurer-Tax Collector’s Office to allow for the purchase of the Security camera system using savings in Professional and Specialized Services. The Treasury Division has realized a one-time savings of $70,600 in Professional and Specialized Services, driven primarily by an advantageous banking environment.
The Treasurer-Tax Collector is also requesting the security camera system be added to their FY 2025-26 Fixed Asset list to allow for the purchase.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
09/30/2025 - Legistar file 25-1466
12/10/2024 - Legistar file 24-1967
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Auditor’s Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to net county cost. Savings from Professional and Specialized Services are being transferred to Fixed Assets to allow for the purchase.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Obtain the Chair's signature on the Budget Transfer Request form and forward it to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Sean Coppola, Assistant Treasurer-Tax Collector