Title
Chief Administrative Office, Airports and Cemeteries Division, recommending the Board take the following actions pertaining to the Georgetown Airport - Crack Seal, Joint Seal, & Mark Runway, Taxiways, Aprons & T-Hangar Taxilanes; Change Runway End ID Project, Contract PW 17-31164, FENIX 3133, CIP 93527:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Airports and Cemeteries Division after the one-year (1-year) guarantee period.
FUNDING: Federal Aviation Administration Grant - Federal Funds (90%) and Accumulative Capital Outlay Funds (10%).
Body
DISCUSSION / BACKGROUND
The contract for the Georgetown Airport - Crack Seal, Joint Seal, & Mark Runway, Taxiways, Aprons & T-Hangar Taxilanes; Change Runway End ID Project (Project) was approved by the Board on September 12, 2017 (Item 10). Construction was substantially completed on September 5, 2018. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year (1-year) time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
|
Original Bid Price |
$ 243,362.60 |
|
Contract Item Cost |
$ 229,996.92 |
|
Contract Change Order Cost |
($ 13,365.68) |
|
Total Direct Construction Cost |
$ 229,996.92 |
|
Direct Construction Budget |
$ 307,254.00 |
There was one Contract Change Order on the Project for a decrease of $13,365.68 to balance the final material quantities used during Project construction.
The costs listed in the Direct Construction Cost Summary above are estimates. The Airport and Cemeteries Division will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed the CDS Administration and Finance Division’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose to not follow the recommended actions in this Legistar item; however, doing so would make the County non-compliant with the Project’s Agreement and Contract Documents, previously approved by the Board.
PRIOR BOARD ACTION
The original Agreement was approved on the Consent Calendar on September 12, 2017, Item 10, Legistar file ID 17-0730.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Recorder/Clerk’s Office
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The anticipated direct construction cost is less than the direct construction budget established by the Board. The Project was included in the adopted 2017 Capital Improvement Program, with funding provided by a Federal Aviation Administration Grant (90%) and Accumulative Capital Outlay Funds (10%).
CLERK OF THE BOARD FOLLOW-UP ACTIONS
1) Following signature by the Board Chair, the Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Airports and Cemeteries Division to the attention of Sherrie Busby.
2) One (1) year after the recordation of the Notice of Acceptance, the Airport and Cemeteries Division will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds to the Surety.
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety
CONTACT
Creighton Avila, Deputy Chief Administrative Officer