Title
Treasurer-Tax Collector, on behalf of the El Dorado County Deferred Compensation Advisory Group, recommending the Board:
1) Make findings that it is appropriate to engage an independent contractor to provide consulting services pertaining to the County deferred compensation plans, as Agreement 7796 requires specialty skills and qualifications not expressly identified in County classifications in accordance with County ordinance code 3.13.030(B);
2) Authorize the Treasurer-Tax Collector to sign Amendment II to Agreement for Services 7796 with Fiduciary Consulting Group to expand the scope of services to include investment management services with no change to the amount or term; and
3) Authorize the Treasurer-Tax Collector to execute any necessary amendments relating to Agreement for Services 7796, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The El Dorado County Deferred Compensation Advisory Group is comprised of members from the Chief Administrative Office, Treasurer-Tax Collector’s Office, the Auditor/Controller’s Office, County Counsel, the Assessor’s Office, the County Recorder’s Office, Human Resources, Probation, and the Sheriff’s Office. The mission of the Group is to advise the Treasurer-Tax Collector (TTC) on matters related to the deferred compensation plan which was established for the benefit of County employees.
Through the years, the TTC has recognized the importance of contracting with specially trained and experienced consultants to advise the Group. As the services of such a consultant are not full time but are on an as needed and as requested basis, in accordance with County Ordinance 3.13, Section 3.12.03, it is more economical and feasible to contract with an outside consultant. The County contracted with Allen Haim to provide consulting services for the Deferred Compensation plan(s) from 2009 through 2012. Later, the law firm of Hanson Bridgett was contracted to provide these services.
In 2023, the Hyas Group was contracted for one year, to consult with updates to the deferred compensation agreements. In 2024, the Hyas Group Agreement was extended for three years. In 2025, Hyas Group became Fiduciary Consulting Group (FCG), a business within Morgan Stanley Institutional Investment Advisors LLC. The current agreement expires on June 26, 2027, with total compensation not to exceed $130,000.
The Treasurer-Tax Collector, on behalf of the Deferred Compensation Advisory Group, is requesting an amendment to expand the scope of services to include investment management services with no change to the amount or term, to continue their work in evaluating the agreements and providing consulting services to the Group.
ALTERNATIVES
The BOS could choose not to approve the Amendment. This would restrict the ability to provide expanded services. Approving the Amendment would allow the consultant to offer a broader range of support to the Deferred Compensation Advisory Group.
PRIOR BOARD ACTION
06/11/2024 Legistar file 24-0848
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Human Resources, Procurement and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. The cost for this contract is included in the FY 2025-26 Recommended Budget for the Treasurer-Tax Collector's Office.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Priority: Workforce Excellence - Enhance Employee Retention
Action Item: Attract and retain the best employees by providing competitive compensation, training and advancement opportunities, and creating a positive and thriving culture.
CONTACT
Sean M. Coppola, CTP, Treasurer-Tax Collector