Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Approve the attached amended Facilities Capital Workplan for FY 2022/23 adding the emergency repair and rebuild of the Veteran's Memorial Building; and
2) Authorize the chair to sign the attached budget transfer increasing revenues and appropriations in the Accumulative Capital Outlay (ACO) fund by $275,000 (4/5 vote).
FUNDING: Risk Insurance proceeds 90%, Accumulative Capital Outlay Fund 10%.
Body
DISCUSSION / BACKGROUND
On January 31, 2022, an unusually strong storm impacted much of California. During this storm the El Dorado County Veterans Building, located at 130 Placerville Drive, had the lower-level parking lot flooded resulting in category 3 water damage. Category 3 water damage may include rising flood waters and/or sewage and requires swift action to mitigate serious health risks. El Dorado County Facilities engaged the assistance of Cleanrite Buildrite for the initial hazardous mitigation/demolition and sanitization work. The hazardous mitigation/demolition and sanitization work cost approximately $44,000 and was covered with various project savings within the ACO fund.
The second phase of the work will include the build back work to return the facility to its original condition. Work may include but not limited to the restoration of up to 6200 square feet (sf) of floor space; 6200 sf of flooring, 8800 sf of walls, and 6200 sf of ceilings. It is anticipated the scope of work may involve framing, sheetrock, tape/texture/paint, epoxy flooring, sheet vinyl, cove base, wainscoting, cabinetry, electrical, plumbing, trim, and other finishes. The expected cost to re-build the facility to its original condition may be up to $300,000. The Facilities Division intends to utilize one of the County’s existing Job Order Contractors to complete the work in the coming months. The bottom floor of the Veteran's Memorial Building will remain closed until the rebuild is completed.
Facilities is working directly with Risk Management to file an insurance claim for the flood damage. The County has a $25,000 deductible. Facilities has identified savings within the ACO fund in FY 2022/23 to cover the deductible. Attachment A is a revised Facilities Capital Workplan with the Veteran's rebuild project added. Attachment B is a budget transfer increasing revenues and appropriations by $275,000 which will cover the cost of the rebuild up to $275,000 with the additional $25,000 covered from savings within deferred maintenance.
ALTERNATIVES
The Board could not approve this item and the lower floor of the Veteran's Memorial Building would remain closed.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Risk Management
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The department has identified savings in the FY 2022/23 budget to cover the $25,000 deductible as well as the $44,000 already spent on hazardous mitigation/demolition and sanitization work. Additional funds will be covered by an insurance claim. If for any reason there are issues with the insurance claim, the department will look for additional savings to cover the cost of the repair.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Return the completed BTR to the Auditor's office.
STRATEGIC PLAN COMPONENT
Public Safety
CONTACT
Laura Schwartz
Deputy Chief Administrative Officer
Chuck Harrell
Facilities Manager