Title
Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Chair to sign the Amendment to Agreement for Services 5060 with Loorz Construction Management, Inc. to extend the Agreement term end date from October 12, 2022, to June 30, 2024, to align the term of the contract with the term of the California Department of Parks and Recreation Prop 68 Grant for the Old Depot Bike Park Project, with no changes to the Agreement scope or amount.
FUNDING: California Department of Parks and Recreation Prop 68 Grant.
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DISCUSSION / BACKGROUND
In February 2020, $2,030,000 in funding was awarded for the development of the Old Depot Bike Park project through the Statewide Park Development and Community Revitalization Program (Prop 68). On October 13, 2020, the Parks Division entered into Agreement for Services 5060 with Loorz Construction Management, LLC, Inc. for construction management services for the project, including review of construction documents, bidding and construction support, for a term of two years.
Originally, the project construction was scheduled to go out to bid at the end of 2020 or beginning of 2021, with contract award in the spring and construction to start in Spring/Summer of 2021, and a completion date by the end of 2021. However, due to unforeseen project delays, the term of the Prop 68 grant award was extended to June 30, 2024. The Board awarded the bid for construction the on April 19, 2022 (Legistar #22-0537). This amendment will align the term of the contract with Loorz Construction Management to the grant award term, allowing for the work to continue.
In addition to the contract date being pushed out to align with the term of the grant that was awarded, the Second Amendment to Agreement #3955 includes minor administrative changes to various articles that were deemed necessary in the approval process. These changes include replacing Default, Termination, and Cancellation, Notice to Parties, Change of Address, Indemnity, Conflict of Interest, Nondiscrimination, County Payee Data Record Form, Business License, and Partial Invalidity articles in their entirety to address recent changes in state law and revised standard County contract language. Similarly, eight (8) new articles, Changes to Agreement, Consultant to County, Confidentiality, Independent Consultant, Force Majeure, Waiver, Electronic Signature, and Counterparts, were added for the same purpose.
ALTERNATIVES
The Board could choose not to approve this amendment.
PRIOR BOARD ACTION
16-0188 - March 8, 2016 Purchase of Old Depot Parcels
19-0687 - June 25, 2019 Prop 68 Grant Resolutions
19-1040 - August 27, 2019 Helix Contract Approval
20-0448 - April 7, 2020 Prop 68 Grant Contract Approval
20-0777 - June 18, 2020 Helix Presentation
20-0764 - June 30, 2020 Old Depot Bike Park Conceptual Plan
20-1202 - October 13, 2020 Agreement for Construction Manager
21-1228- August 24, 2021 Bid Authorization
21-1727- November 16, 2021 Bid Rejection
22-0122- February 8, 2022 Bid Authorization
22-0537- April 19, 2022 Construction Bid Award
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the amendment.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no increase to net County cost as a result of this item. All costs related to the Old Depot Bike Park project are funded by Prop 68 grant funding. The cost of this contract is included in the Budget for FY 2022-23.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on two (2) originals of the amendment.
2) The Clerk of the Board will forward one (1) fully-executed original of the amendment to Chief Administrative Office, Contracts & Procurement Unit, for further processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Vickie Sanders
Parks Manager