Title
Department of Transportation recommending the Board:
1) Find that the County may contract with Department of California Highway Patrol for traffic control services in accordance with Section 3.13.030 (E) of the County Ordinance, because the work is with or among another governmental entity or agency; and
2) Retroactively approve and authorize the Chair to sign Resolution 004-2024 and California Standard Agreement 23R245001 with Department of California Highway Patrol to provide traffic control services on construction projects for a total not-to-exceed of $250,000 and a term beginning January 1, 2024 and ending three years thereafter.
FUNDING: Various funding sources for Capital Improvement Program Projects, including Federal, State and Local funding at different amounts depending on the project.
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DISCUSSION / BACKGROUND
During construction on Capital Improvement Program (CIP) projects, lane closures and full road closures are sometimes necessary to ensure motorist and worker safety. During certain closures including but not limited to freeway lane closures, full closures of County roads, weekend closures, or closures under heavy traffic, having California Highway Patrol (CHP) officers on site provides a significant deterrent against reckless driving through construction zones. Additionally, some California Department of Transportation cooperative agreements require that CHP is used to supplement traffic control on State highways.
The previous agreement with CHP expired on December 31, 2023 and CHP has stated that the new agreement start date must be January 1, 2024. Due to CHP requiring this contract to start and finish on calendar years, the El Dorado County Department of Transportation (Transportation) is requesting that the Board approve the Agreement retroactively. There have been no services provided nor any money spent under the proposed agreement.
Transportation recommends the Board make findings in accordance with County Ordinance Section 3.13.030 that contracting out for this Agreement is appropriate because the work is with or among another governmental agency.
ALTERNATIVES
The Board could choose not to approve this agreement. This would preclude Transportation from utilizing CHP to provide enhanced enforcement during lane and road closures implemented by Transportation and will cause issues with CIP projects on State highways.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved this Agreement.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no impact to Net County Cost associated with this item, as all projects are funded through sources other than General Fund. Funding for future years will be included in Transportation's budget request. Funding for services rendered under this Agreement will be provided by Federal, State and Local funding at different amounts based on individual CIP project budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board will obtain the Chair's signature on two (2) originals of the Agreement.
2) Clerk of the Board will forward two (2) signed copies of the Agreement to Chief Administrative Office, Procurement and Contracts Division, for further processing. One (1) fully executed original will be returned to the Board when received from the State.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation