Title
Human Resources Department and Chief Administrative Office recommending the Board approve modifications to Board Policy E-6 - Volunteer Policy to allow for employees to volunteer for tasks unrelated to their work duties in five specific scenarios when those tasks are within their department.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
On December 10, 2019, the Board of Supervisors adopted policy E-6 - Volunteer Policy. Then, on August 27, 2024, the Board of Supervisors updated the Volunteer Policy.
The Human Resources Department and Chief Administrative Office are recommending modifications to the Policy. To ensure compliance with the Fair Labor Standards Act, Section III.Q of the current policy outlines that no employee of the County shall serve as a volunteer in a department where they are currently employed. This can create limitations in larger departments, like the Health and Human Services Agency, Chief Administrative Office, and Sheriff’s Office that provide an array of services and have employees that would like to volunteer in activities that are not related to their job duties but within their department. The proposed revisions allow for certain exemptions to Section III.Q while still maintaining adherence to the Fair Labor Standards Act. This policy shall not conflict with the El Dorado Sheriff's Office Volunteer Policy.
ALTERNATIVES
The Board may choose not to approve the recommended changes; direct staff to make additional modifications; or take no action.
PRIOR BOARD ACTION
12/10/2019 Legistar file 19-1751 - The Board of Supervisors adopted Policy E-6 - Volunteer Policy.
08/27/2024 Legistar file 24-1184 - The Board updated the Volunteer Policy.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
All departments were sent the policy to review prior to this item being brought to the Board.
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will update the online Board Policy Manual with the approved changes, notify all department heads, as well as any and all Chairs or staff for applicable boards, committees, and commissions.
STRATEGIC PLAN COMPONENT
Workforce Excellence
Priority: Perform Data Collection & Reporting
Action Item: Initiate a review of all Human Resources policies and procedures
CONTACT
Joseph Carruesco, Director of Human Resources