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Department of Transportation recommending the Board consider the following pertaining to the Pony Express Trail Bicycle, Pedestrian, and ADA Improvements Project, Capital Improvement Program project number 36109010, Contract No. 7451:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Active Transportation Program (ATP) (51%), Transportation Development Act (TDA) (3%), Congestion Mitigation and Air Quality Program (CMAQ) (18%), Regional Surface Transportation Program (RSTP) Federal Funds - Caltrans Local Assistance (28%), and Road Fund (<1%). (Federal Funds)
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DISCUSSION / BACKGROUND
The Pony Express Trail Bicycle, Pedestrian, and ADA Improvements Project (Project) will construct bicycle and pedestrian improvements to Pony Express Trail from Sanders Drive to Sly Park Road in the community of Pollock Pines, CA. Specific improvements include approximately 1.7 miles of Class II bike lanes on both sides of Pony Express Trail; 4,600 linear feet of new and reconstructed or improved asphalt pedestrian path on the south side of Pony Express Trail; Americans with Disabilities Act (ADA) improvements; improved crosswalks and signage with rapid flashing beacons; and, drainage improvements along Pony Express Trail within the Project limits.
A California Environmental Quality Act (CEQA) Notice of Exemption was filed on August 8, 2019 and a National Environmental Policy Act (NEPA) Categorical Exclusion was approved on October 29, 2019 for the Project. No environmental permits are needed for this Project.
All needed right of way has been secured for the Project.
The Contract Documents include all required federal provisions and incorporate the current Caltrans Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 15%.
Authorization for construction funding (E-76) has been received for this Project.
ALTERNATIVES
1) The Board could choose not to approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) The Board could choose not to authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
3) The Board could choose to cancel the Project.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION / COMMENTS
Approve staff recommendation.
FINANCIAL IMPACT
The total estimated combined cost for Project construction is $2,320,000, which includes construction items of work, supplemental items of work, construction management, environmental monitoring, inspection, materials testing, and contingencies.
There is no financial impact or change to net County cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention Jen Rimoldi.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation