Title
Probation Department recommending the Board:
1) Authorize the Chair to execute retroactive revenue-generating Memorandum of Understanding (MOU) 9908 with the Superior Court of California regarding the Collaborative Justice Courts Substance Abuse Focus Grant Program awards for Probation to provide services of alcohol monitoring, urine testing, saliva testing, and other technologies to monitor offenders’ compliance in collaboration with Superior Court of California with a term of July 1, 2025, through December 1, 2026 and a grant award period of September 1, 2025, through August 31, 2026 providing up to $19,252 in funding to the County; and
2) Delegate authority to the Chief Probation Officer to execute future amendments related to this MOU that do not increase Net County Cost, contingent upon approval by County Counsel and Risk Management, as applicable, and subsequent administrative documents or required fiscal or programmatic reports.
FUNDING: Revenue Generating Agreement - State Funding - Judicial Council of California (100%).
Body
DISCUSSION / BACKGROUND
The Superior Court of California, County of El Dorado (Court), first applied for the California Collaborative Justice Courts Substance Abuse Focus Grant (SAFG) Program in August of 2014. The grant is funded through the Judicial Council of California. The Court has received the SAFG every year since initial application and award.
The grant is designed to promote innovation through helping grantees maintain, expand, or enhance their collaborative courts. The program is also designed to assist the Court in using drug court principles and substance abuse treatment. The Probation Department’s (Probation) participation in this grant program will be to provide the Court with services to complete the program objectives identified in the MOU.
This revenue MOU, if adopted, will cover the term of July 1, 2025, through December 1, 2026.
Each SAFG grant award period runs from September 1 through August 31. The MOU dates overlap the grant award period due to timing of quarterly report processing, invoicing by the Judicial Council of California (Judicial Council) and the Court and requested deliverables date as required by the Judicial Council.
Probation’s SAFG revenue budgeted for Fiscal Year 2025-26 is $19,252. If additional funds are available during a given grant period, and Probation has had expenditures to support the revenue, the Court will provide additional funding to Probation.
The MOU is retroactive due to the timelines of the State budget process. Grant funds are awarded on a retroactive basis and the Court notified Probation on September 8, 2025, of Probation’s grant award portion.
ALTERNATIVES
The BOS could choose to decline the revenue from the Court for the identified services. Probation would seek to provide support out of General Fund revenue in the Fiscal Year 2025-26 Budget Year.
PRIOR BOARD ACTION
12/03/2024 Legistar file 24-1714
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Superior Court of California - County of El Dorado, County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
No change to Net County Cost. State funding will reimburse Probation for the actual cost of continuous alcohol monitoring provided for in the MOU.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Chair to sign two originals of MOU 9908.
2) Board Clerk to return one signed original to Probation for processing and distribution to vendor.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Kaci Smith, Interim Chief Probation Officer