Title
Facilities, a division of the Chief Administrative Office, recommending the Board approve and authorize the Chair to sign the attached Easement Deed to be added to Agreement 9766 with the State of California Department of Transportation for drainage purposes upon, over, and across Parcels 38837-3 & 5 in the City of South Lake Tahoe.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The California Department of Transportation (Caltrans) is proposing a project in El Dorado County for State highway drainage purposes, a public use for which Caltrans has the authority to exercise the power of eminent domain. The County's property, identified as Parcel Nos. 38837-1, 2, 3, 4, 5, 6, are within the project area and are needed for the State’s project. Caltrans is interested in acquiring a Temporary Construction Easement (TCE) needed for construction of the public improvement. The term for Caltrans' possession and use of the TCE will be for a period of 32 months commencing on April 16, 2026, and terminating on December 1, 2028. If the parcels are no longer necessary for construction purposes, the agreement may be terminated early by Caltrans upon written notice to the County. The State paid the County $55,900 in Fair Market Value Just Compensation for the timely signing of the Right of Way Contract.
On October 21, 2025, Legistar file 25-1347, the Board authorized the Chair to sign Agreement 9766 with the State of California Department of Transportation in the amount of $55,900 to be paid to the County for a temporary construction easement on property described as Parcel Numbers 38837-1, 2, 3, 4, 5, 6 in South Lake Tahoe.
Caltrans is requesting approval of the attached Easement Deed, which is a supplemental document to Agreement 9766, and covers the drainage easement described as Parcel Numbers 38837-3 & 5, as this document was not available at the time of the Agreement’s approval back in October. Once received, the document was reviewed by County Counsel. There is no additional compensation for the drainage easement, as it is included in Agreement 9766.
ALTERNATIVES
The Board could deny the State the drainage easement and Caltrans would not be able to complete the Americans with Disabilities Act (ADA) improvements.
PRIOR BOARD ACTION
Legistar file 25-1347 - October 21, 2025 - The Board authorized the Chair to sign Agreement 9766
OTHER DEPARTMENT / AGENCY INVOLVEMENT
City of South Lake Tahoe
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Obtain the Chair's signature on Page 4 of the Easement Deed in front of a Notary Public Officer. Please deliver original notarized Easement Deed to Matthew McKain in Procurement and Contracts.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager