Title
Community Development Services, Department of Transportation, recommending the Board:
1) Approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year 2017/18, in the amount of $61,000, to allow for the purchase of an equipment trailer for the Department of Transportation and for the retention of a street sweeper used in the South Lake Tahoe Basin; and
2) Approve the addition of an equipment trailer to the Department of Transportation fixed asset list (4/5 vote required to approve the budget transfer).
FUNDING: Transportation budget - no net increase.
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DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation (Transportation), recommending the Board approve and authorize the Chair to sign a budget transfer adjusting the budget for Fiscal Year (FY) 2017/18, in the amount of $61,000, to allow for the purchase of an equipment trailer for the Transportation Shop and to allow for the retention of a street sweeper used by Transportation in the South Lake Tahoe Basin.
DISCUSSION / BACKGROUND
Community Development Services Budget Transfers
Community Development Services (CDS) Department of Transportation
Budgeted appropriations for Shop Operations need to be increased as follows: Increase Fixed Assets: Equipment by $11,000, offset by a decrease in Fuel Purchases in the amount of $11,000. Transportation requests to purchase an additional medium-size Equipment Trailer for two reasons. First, to provide the ability to haul an existing Skid Steer Loader with its two (2) operational attachments of a Bucket and a Cold Planer Pavement Grinder on a single trailer; and secondly, is needed due to the increased use of rental equipment that are not provided with trailers for movement in the County for multiple project locations which over-extends the use of our current inventory of trailers.
Budgeted appropriations for Transportation General Department need to be increased as follows: Increase Special Department Expense by $50,000, offset by an increase in Tahoe Regional Planning Agency (TRPA) Revenue in the amount of $50,000. Transportation wishes to pay the United States Department of Agriculture (USDA) Forest Service $50,000 to retain a Street Sweeper, Tymco 500X used in the South Lake Tahoe Basin. The USDA Forest Service Grant Agreement for the Sweeper, Attachment A, Section R refers to the Right to Transfer Equipment. The equipment is currently valued at $100,000. Transportation staff has received independent estimates from two different companies. The USDA Forest Service funded 50% of the initial purchase in 2013. Therefore, in order for Transportation to retain the equipment we will need to "Return/Refund" $50,000 to the SNPLMA USFS Account. (per Section 3). Funding to cover the $50,000 cost is from TRPA-Operations and Maintenance (O&M) Mitigation funds approved by the TRPA Board at their April 25, 2018 meeting.
ALTERNATIVES
The Board may elect not to approve the budget transfers as proposed, although proper accounting for operating activity would be jeopardized.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The proposed budget transfer results in no increase to Net County Cost. All increases in expenditures are funded by commensurate offsets or additional revenue.
CLERK OF THE BOARD FOLLOW UP ACTIONS
The Clerk of the Board will obtain the Chair’s signature on the original budget transfer and will forward the budget transfer to the Auditor/Controller for processing.
STRATEGIC PLAN COMPONENT
Good Governance, Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation