Title
Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Iron Horse, LLC for on-call culvert lining services because (B) "specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work.";
2) Approve and authorize the Chair to sign competitively procured agreement 9751 with Iron Horse, LLC for on-call culvert lining services, with a not-to-exceed amount of $280,000 and with a three (3) year term upon execution; and
3) Authorize the Purchasing Agent to increase the contract amount and sign any additional amendments to the Agreements for on-call culvert lining services on an "as needed" basis during the awarded period as long as funding is available within Department of Transportation's budget.
(All Districts)
FUNDING: Road Fund. (100%)
Body
DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations Division (Transportation) requested a formal bid for on-call culvert lining services. In accordance with El Dorado County Ordinance Code, Section 3.13.030(c), by El Dorado County Charter, Section 210(b)(6) and/or Government Code Section 31000, it has been determined that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work and the service may be contracted out. The services will be utilized to address culvert maintenance work. Culverts will be inspected and if determined to be a lining candidate, the on-call agreement will allow maintenance of the culvert without excavating the area and preventing lane closures.
RFQ #2025-0116 was posted and produced one proposal. After a thorough evaluation, the proposal was determined to meet the needs of Transportation and documented the necessary experience desired. Transportation anticipates completing culvert lining projects on an as-needed basis.
ALTERNATIVES
The Board could choose not to authorize the on-call agreement for culvert lining services and direct Transportation to continue to excavate all culverts regardless of eligibility for culvert lining.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Chief Administrative Office - Procurement and Contracts
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is available within Transportation's budget for Fiscal Year 2025-26 and will be included in future years' budget for the three (3) year term.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on two (2) originals of the Agreement.
2) The Clerk of the Board will return one (1) signed original of the Agreement to CAO Procurement and Contracts for further processing.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation