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Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Authorize the Purchasing Agent to sign Agreement for Services 8590 with Capital Engineering Consultants, Inc., a firm that was identified through a County request for qualifications process, for a not-to-exceed amount of $140,162 and a two-year term effective upon full execution to provide Mechanical and Electrical Engineering Services for the Senate Bill 844 Adult Local Criminal Justice Facility Financing, Placerville Jail Expansion Project; and
3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8590, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund - Capital Designation.
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DISCUSSION / BACKGROUND
On September 19, 2017 (Legistar item 16-0416) the Board accepted the conditional award authorized under Senate Bill 844 Adult Local Criminal Justice Facilities Construction financing program for the Placerville Rehabilitation and Re-Entry Jail Expansion project.
On October 16, 2018 (Legistar item 18-1632) the Board approved the use of the Design-Build construction project delivery method for the Jail Expansion Project.
On September 12, 2023 (Legistar item 23-1640) the Board approved Agreement #8055 with Roebbelen Contracting, Inc. for the design-build services related to the Jail Expansion.
The project consists of the construction of a new approximately 21,610 square foot, two-story Jail Re-Entry facility adjacent to the existing Main County Jail. The project will include site grading, utility extensions, landscape, and hardscape improvements, an approximately 1,000 square foot uncovered exterior exercise yard, and a 920 square foot canopy structure connecting the new Jail Re-Entry Facility to the existing main jail.
On August 22, 2023, as a result of RFQ #23-918-072, Capital Engineering Consultants, Inc. was identified as a firm qualified for Mechanical, Electrical & Plumbing (MEP) Engineering Services. The Facilities Division is seeking to contract with Capital Engineering for commissioning procedures to check, inspect, and test every operational component of the Jail Expansion project. Commissioning services will cover mechanical heating, ventilation, and air conditioning (HVAC) systems; electrical systems such as lighting, elevators, and door controls; plumbing systems; building automation systems; indoor air quality; and communications systems such as closed-circuit television and intercom systems.
The Division recommends approval of this agreement for a not-to-exceed amount of $140,162 and a term of two years.
Work will require specialty MEP engineering skills. The Department is requesting that the Board make the finding that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work. The work related to this specific project is also limited term in nature and will cease once the project is completed.
ALTERNATIVES
The Board could choose to not approve the agreement or could choose another consultant. This alternative could result in an increase in project costs and delays. Delays in the project could jeopardize the funding as well as increase costs if the design-build process is halted.
PRIOR BOARD ACTION
09/19/2017 - Legistar item 16-0416 - See above
10/16/2018 - Legistar item 18-1632 - See above
09/12/2023 - Legistar item 23-1640 - See above
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
Procurement & Contracts
Sheriff’s Office
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the FY 2024-25 Accumulative Capital Outlay fund as part of the budget for the jail expansion project and will be included in the subsequent Fiscal Years.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Chuck Harrell, Facilities Division Manager