Title
District Attorney’s Office recommending the Board approve and authorize the County Purchasing Agent to approve retroactive purchase contract 9213 with Momentive Inc., also known as Survey Monkey, with a total 3-year estimated cost of $8,100, effective September 29, 2024.
FUNDING: California Governor’s Office of Emergency Services Victims of Crime Act Fund.
Body
DISCUSSION / BACKGROUND
As per the memo attached to this item (attachment A), during prior fiscal year 2023-2024, the department’s Victim Witness Unit expressed the need for a Survey Monkey subscription for the purpose of obtaining statistics and demographic data related to several different grant programs they participate in. Grant programs, particularly those servicing victims and witnesses, benefit from the collection of demographic details in relation to clients served. The best approach to meeting these grant reporting requirements was to obtain full access to Survey Monkey so that staff can efficiently collect data. The prior year was the initial purchase for the subscription via a Purchase Order (PO24000279), in the annual amount of $2,700 for three users. Unfortunately, at the time of procurement, it was unnoticed that the Purchase Card used for purchase would be auto-charged for annual renewal. The subscription renewed on September 29, 2024.
It is under these circumstances the department is requesting retroactive approval from the Board of Supervisors for the Purchasing Agent to approve purchase contract 9213 with Momentive Inc., also known as Survey Monkey, with a total 3-year estimated cost of $8,100, effective September 29, 2024.
ALTERNATIVES
Should the Board opt not to approve retroactive purchase contract 9213, the department will no longer be able to utilize the survey tool for grant reporting related purposes.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement & Contracts, County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost as the costs of this renewal will be offset by grant funds.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Vern Pierson, District Attorney