Title
Health and Human Services Agency recommending the Board:
1) Approve and authorize the Chair to sign Agreement for Services 5012 with Sierra Child and Family Services, Inc., for the provision of school and community- based therapy to eligible youth in the amount of $180,000, for the term upon execution through June, 30 2021;
2) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Sierra Child and Family Services, Inc., for services provided under this Agreement 5012 because C) “Due to the limited timeframes, temporary or occasional nature, or schedule for the project of scope of work the ongoing aggregate of work to be performed in not sufficient to warrant the addition of permanent staff”; and
3) Authorize the Purchasing Agent, or their designee, to execute further documents relating to Agreement for Services 5012, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% Federal Funding: Fiscal Year 2020-2021 Mental Health Services Block Grant.
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DISCUSSION / BACKGROUND:
The Health and Human Services Agency (HHSA) is a recipient of Mental Health Services Block Grant (MHBG) funds via the Substance Abuse and Mental Health Services Administration and the Center for Mental Health Services. The proposed allocation for the Fiscal Year 2020-2021 MHBG is $423,018, and it must be spent in accordance with Public Law (PL) 102-321(Block Grants to States Regarding Mental Health & Substance Abuse) and PL 106-310 (Children’s Health Act of 2000). HHSA will use the proposed allocation for the provision of mental health services for adults with serious mental illness and children with serious emotional disturbance.
This Agreement with Sierra Child and Family Services, Inc. (SCFS) is for the provision of school and community- based Dialectical Behavior Therapy (DBT) and Transitional Age Youth First Episode Psychosis (FEP) services on the West Slope of El Dorado County (County). SCFS has provided said services via contract 4342 since January 1, 2020 (File ID: 19-1461), after it was awarded Request for Proposal 20-918-029; therefore, SCFS’ presence on school campuses is already established.
SCFS is a community partner that has contracted with the County since 2006. Their mission is to provide excellent mental health, foster, and adoptive services for children and families. Their experience and ongoing collaboration with the County will provide eligible children and youth easy access to DBT and FEP services.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed for Agreement 5012 with Sierra Child and Family Services.
ALTERNATIVES:
Should the Board decline to approve this recommendation, HHSA will be out-of-compliance with Fiscal Year 2020-21 MHBG which indicates that the services will be contracted out, and due to limited HHSA staff availability to provide said services.
PRIOR BOARD ACTION:
01/14/20, 19-1461, HHSA DBT & FEP RFP Award to Sierra Child & Family 4342
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel, Human Resources, Procurement and Contracts, and Risk Management.
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. This item will be funded with Mental Health Services Block Grant funding. Sufficient appropriations were included in the Fiscal Year 2020-21 budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 5012.
2) Clerk of the Board to return one (1) fully executed Agreement to HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County Strategic Plan, Healthy Communities goal, Objective 4: “Achieve better outcomes for children, young adult, and families in the areas of mental illness and substance abuse prevention.”
CONTACT
Don Semon, Director