Title
Chief Administrative Office recommending the Board:
1) Approve the Non-Profit Community Funding Agreement template and the Community Organization Community Funding Agreement template; and
2) Authorize the Chief Administrative Officer to execute Community Funding Agreements with entities approved for community funding by prior Board Direction, using the Community Funding Recipient Agreement templates.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
After a couple Fiscal Years of Community Funding not being included in the budget, the Board directed staff to include $35,000 in Community Funding in the Fiscal Year 2026-27 Recommended Budget to be allocated at $7,000 per district on April 28, 2026 (Legistar file 26-0723).
The current process for Community Funding Agreements is that Board members bring an item for a community funding request to a regular Board meeting, with the amount allocated based on Board direction. Requests are for one-time funding allocations for cultural and community events or efforts that benefit residents. Some may have an economic development or promotions-related impact; however, it is not required for consideration. The Chief Administrative Office (CAO) does not make recommendations for funding these requests, as the funding decisions are made solely at the discretion of the Board. A funding agreement and a Board finding of a public benefit are required for the County to process payment for any community funding requests.
The CAO has prepared Community Funding Recipient Agreement templates (Attachments A and B) that have been reviewed and approved by County Counsel (Attachment C). Having pre-approved templates decreases the amount of time needed to finalize and execute Community Funding agreements following Board approval. The Board approved the prior template on August 15, 2023 (Legistar file 23-1468). The attached templates make minor updates to the previously approved template, updating language on Government Code, changing the Administrator language due to staff changes, and other minor updates to further streamline the process and make the language consistent with current practice.
ALTERNATIVES
The Board could choose not to approve the community funding agreement templates.
PRIOR BOARD ACTION
Legistar file 23-1468 - August 15, 2023 - The Board approved the prior Community Funding Agreement template.
Legistar file 26-0723 - April 28, 2026 - The Board directed staff to include $35,000 in Community Funding in the Fiscal Year 2026-27 Recommended Budget.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
FINANCIAL IMPACT
The Board directed staff to include $35,000 in Community Funding in the Fiscal Year 2026-27 Recommended Budget to be allocated at $7,000 per district to be available for community funding requests as allocated by the Board. There is no additional impact to the General Fund due to the approval of these templates.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
CONTACT
Grant Webber, Principal Management Analyst