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Probation Department recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(E) that the work is with or among other governmental entities or agencies;
2) Approve and authorize the Chair to sign Agreement 8246 between County of El Dorado Probation Department and El Dorado County Office of Education, that outlines their partnership to support vulnerable youth clients served through the El Dorado County Commission for Youth and Families, with a with a not-to-exceed amount of $150,000, and a term effective upon full execution and ending on June 30, 2027; and
3) Authorize the Purchasing Agent to execute amendments relating to this Agreement, contingent upon approval by County Counsel and Risk Management, which do not increase the amount or term of the Agreement.
FUNDING: 100% Juvenile Justice Crime Prevention Act & Youthful Offender Block Grant (JJCPA-YOBG).
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DISCUSSION / BACKGROUND:
On December 17, 2019, the Board approved Legistar Item 19-1769, which adopted Resolution 236-2019, establishing the El Dorado County Commission for Youth and Families (Commission) to improve outcomes for youth and families by providing coherent and effective support within the County. The Commission coordinates an integrated, transparent, and data-driven system of services so that vulnerable youth residing in El Dorado County have access to the social, emotional, educational, or health services they need to thrive. The Commission is comprised of nine County Board appointed commission members and operates under the jurisdiction of the Board and the El Dorado County Office of Education (EDCOE). On at least an annual basis, EDCOE advises the Board on issues relating to children and youth in the community, particularly vulnerable youth receiving services from County agencies or community-based organizations.
On November 15, 2022, with Legistar Item 22-1948, the Board directed staff to determine a funding source to create a position to support the Commission; and on April 18, 2023, with Legistar Item 23-0771, the Board approved collaborative funding for the Commission through the Chief Administrative Office, Health and Human Services, and Probation. This collaborative funding will assist EDCOE as the lead on staffing and coordination of the Commission’s goals.
EDCOE’s oversight of the Commission will be supported by the following funding by Probation, subject to the annual allocation by the Board:
Fiscal Year 2023-24 - $50,000
Fiscal Year 2024-25 - $50,000
Fiscal Year 2025-26 - $25,000
Fiscal Year 2026-27 - $25,000
For a maximum obligation of $150,000.
ALTERNATIVES:
Should the Board decline to approve this Agreement, EDCOE will continue to provide Commission services, without the additional funding from Probation that will allow expanded services.
PRIOR BOARD ACTION:
09/19/2023 Legistar Item 23-1726
06/27/2023 Legistar Item 23-0689
04/18/2023 Legistar Item 23-0771
11/15/2022 Legistar Item 22-1948
12/17/2019 Legistar Item 19-1769
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
County Counsel
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Appropriations are included in Probation’s Fiscal Year 2023-24 Budget and will be included in subsequent fiscal year budget requests.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Chair to sign two originals of the Agreement 8246.
2. Clerk of the Board to return one executed original Agreement to the Probation Department for processing and distribution to vendor.
STRATEGIC PLAN COMPONENT:
Healthy Communities
CONTACT
Jackie S. Cook, Administrative Analyst, x5588