Title
Sheriff’s Office recommending the Board:
1) Make findings in accordance with Ordinance 3.13.030(b) that law enforcement vehicle tear down and build up services are in the best interest of the public and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work;
2) Make findings in accordance with Procurement Policy C-17 Section 3.6 (E), exempting the competitive bidding process for Agreement 10666 because the procurement is utilizing a competitively bid contract with another public agency;
3) Approve and authorize the Chair to sign Agreement 10666, with Lehr Upfitters Opco LLC (doing business as LEHR), utilizing Placer County's contract, to provide law enforcement vehicle tear down and build up services with a retroactive term of October 1, 2026, to January 31, 2027, in the amount of $250,000;
4) Authorize the Purchasing Agent to execute amendments relating to Agreement 10666 that do not increase the total compensation amount of the Agreement, contingent upon approval by County Counsel and Risk Management; and
5) Authorize the Purchasing Agent to extend the agreement if Placer County elects to extend the original agreement, contingent on approval from County Counsel and Risk Management.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff's Office utilizes Lehr Upfitters Opco LLC (doing business as LEHR) to provide specialized build-up and tear-down services for law enforcement vehicle equipment installed in patrol vehicles. These services include the installation, removal, and reconfiguration of emergency lighting, sirens, radios, mobile data computers, partitions, weapon mounts, and other specialized equipment required for law enforcement operations. Proper installation of this equipment is critical to ensuring officer safety, vehicle functionality, and compliance with applicable public safety standards.
The Sheriff's Office maintains a fleet of patrol and specialty vehicles that require regular outfitting, replacement, and transfer of equipment throughout their service life. As vehicles are replaced or reassigned, equipment must be professionally removed from retired vehicles and installed in new vehicles in a manner that preserves equipment functionality and minimizes vehicle downtime. Due to the specialized nature of this work, it requires technicians with expertise in law enforcement vehicle upfitting and knowledge of manufacturer specifications and public safety equipment requirements.
Placer County previously conducted a competitive solicitation process and awarded a contract to Lehr Upfitters Opco LLC (LEHR), for law enforcement vehicle build-up and tear-down services. LEHR has demonstrated the experience, technical expertise, and capacity necessary to perform these services efficiently and effectively. Utilizing this competitively awarded contract allows the County to leverage an existing procurement process while obtaining high-quality services at competitively established pricing.
The proposed agreement is retroactive to October 1, 2026, and will remain in effect through January 31, 2027. Retroactive approval is requested because Placer County did not extend the renewal of the existing agreement and the Sheriff's Office was not notified of the need for a new agreement until September 23, 2026. At that time, Agreement 7125 was scheduled to expire on September 30, 2026, leaving insufficient time to complete the County's agreement review, approval, and Board agenda processes prior to the effective date of the new agreement. To ensure continuity of services and maintain fleet readiness, the Sheriff's Office continued utilizing LEHR's services without interruption. Approval of this agreement will ratify services provided since October 1, 2026, and allow the Sheriff's Office to continue utilizing Lehr Upfitters Opco LLC, DBA LEHR, through the remainder of the contract term.
Approval of this agreement will ensure the Sheriff's Office can continue to maintain fleet readiness, support operational needs, and minimize service disruptions associated with vehicle replacements and equipment transfers. The agreement provides a cost-effective and efficient means of obtaining specialized vehicle upfitting services necessary to support public safety operations throughout the County.
ALTERNATIVES
The Board could decline to approve the Agreement. However, doing so could delay the acquisition and installation of specialized law enforcement vehicle equipment, potentially impacting vehicle availability and operational readiness.
PRIOR BOARD ACTION
Legistar file 26-0136 - 01/27/2026 - Amendment IV to Agreement 7125 with Lehr
Legistar file 25-0765 - 07/22/2025 - Amendment III to Agreement 7125 with Lehr
Legistar file 24-1474 - 10/08/2024 - Amendment I to Agreement 7125 witth Lehr
Legistar file 23-0104 - 01/24/2023 - Agreement 7125 witth Lehr
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel approved the use of Placer County’s contract.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no increase to Net County Cost as the expenses associated with the contract are included in the Sheriff's Fiscal Year 2026-27 budget and will be requested in future year's budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please return fully executed Agreement to the Sheriff’s Office for processing.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Undersheriff Eric Palmberg