Title
Department of Child Support Services in coordination with the Chief Administrative Office, Facilities Division, recommending the Board approve and authorize the Chair to sign the amendment of the current lease at 3883 Ponderosa Rd, Shingle Springs to accommodate the installation of a generator, as well as other tenant improvements to the building, at a cost not to exceed $51,500. A budget amendment allowing for the purchase and installation of the generator (Agenda Item 20-0372) was approved by the Board on March 24, 2020.
FUNDING: State and Federal funding resulting from an increased allocation by State DCSS, provided with re-allocation funds.
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DISCUSSION / BACKGROUND
The department has leased at its current location, 3883 Ponderosa Rd, Shingle Springs, since 2012. On March 24, 2020 the Board approved Agenda Item 20-0372 authorizing a budget amendment to allow the Department of Child Support Services to purchase and install a generator. To accommodate the installation of the generator, as well as other tenant improvements to the building, an amendment to the current lease is required. The department has been working with the Facilities Division to coordinate with the Lessor to make arrangements for the generator installation as well as other building improvements.
The cost of the installation and necessary materials and infrastructure will be amortized over a period of thirteen years. In the event the Department should decide to move out of the premises in less than 13 years, the Lessor shall pay to the Lessee a fee equal to the amortized cost of the purchase and installation as detailed in Exhibit H of the lease amendment.
ALTERNATIVES
The Child Support Office in Shingles Springs will have to close during future power shut-offs.
PRIOR BOARD ACTION
On March 24, 2020 the Board approved Agenda Item 20-0372 authorizing a budget amendment to allow the Department of Child Support Services to purchase and install a generator.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts, Facilities, Auditor’s Office, County Counsel, CAO office
CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.
FINANCIAL IMPACT
There would be no impact to the County General Fund. All money to purchase the generator, including installation costs, would be paid with the re-allocation funds provided by State DCSS. The FY 2019-20 Adopted Budget was amended by the Board for this action on March 24, 2020.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Obtain the Board Chair’s signature on the lease amendment and provide a signed agreement to facilities.
STRATEGIC PLAN COMPONENT
Good Governance. Maintaining governmental operations and services during an extended outage supports the public and demonstrates good stewardship of our public resources.
CONTACT
Ron Ladage ext. 7375