Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering Inc., for the 2025 Countywide DOT Maintenance Pavement Rehabilitation Projects, Contract 9299 on Larsen Drive, Barkley Road, Mount Aukum Road, Somerset Loop, Salmon Falls Road, Kekin Street, Wailaki Street, Nahane Drive, Henderson Street, Egret Way, Beaver Bre, East River Park Drive, W River Park Drive, Panorama Drive, and Gillette Drive throughout the County for road repairs in the 2025 construction season; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: Road Repair and Rehabilitation Act of 2017 (SB1-RMRA) (100%).
Body
DISCUSSION / BACKGROUND
The contract for the 2025 DOT Maintenance Pavement Rehabilitation Project (Project) was approved by the Board on April 8, 2025 (Legistar file 25-0500). The project provided roadway failure repair to designated pavement sections on Larsen Drive, Barkley Road, Mount Aukum Road, Somerset Loop, Salmon Falls Road, Kekin Street, Wailaki Street, Nahane Drive, Henderson Street, Egret Way, Beaver Bre, East River Park Drive, W River Park Drive, Panorama Drive, and Gillette Drive throughout the County in preparation for surface treatments in the 2025 construction season. All roadway repairs were completed by Doug Veerkamp General Engineering Inc. Recordation of the Notice Of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $3,753,516.44
Contract Item Cost $3,830,397.22
Contract Change Order Cost $132,674.00
Total Direct Construction Cost $3,963,071.22
Direct Construction Budget $4,128,868.08
Contract Change Orders on the Project dealt with the following:
• Raising and lowering additional utilities in South Lake Tahoe and El Dorado Hills
• Paving Calido Court in Cameron Park
The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
February 25, 2025, Legistar file 25-0243 - Authorization to Bid
April 5, 2025, Legistar file 25-0500 - Award Bid
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is budgeted in Transportation's, Maintenance and Operations FY 2025-26 budget. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Maintenance and Operations, Attention: Ashley Johnson.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director
Department of Transportation