Title
Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 145-2026 to approve, due to an upward reclassification, the deletion of 1.0 FTE Medical Records Technician allocation and addition of 1.0 FTE Administrative Technician allocation in the Health and Human Services Agency; and
2) Waive the requirement for filling the Administrative Technician position through a competitive examination process, allowing the current incumbent to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules.
FUNDING: 90% Realignment and 10% Behavioral Health Cares.
Body
DISCUSSION / BACKGROUND
At the request of the Health and Human Services Agency, Human Resources (HR) conducted a classification study of a single-encumbered Medical Records Technician (Position #1173) using a whole-job analysis approach, which evaluated the position based on its core duties, responsibilities, level of work, and the required qualifications. This study assessed the position in its entirety, comparing it with other roles based on overall difficulty and performance.
The study revealed that the incumbent is performing at the level of an Administrative Technician position. Consequently, HR recommends that the Board approve the reclassification of this allocation and incumbent from Medical Records Technician to Administrative Technician.
Upon the Board’s approval, all conditions for the upward reclassification and the waiver of examination under Personnel Rule 507.1.2 will be met. This will exempt the position from the standard competitive examination process for filling an Administrative Technician position, allowing the incumbent to be appointed directly.
Furthermore, the salary adjustment will align with Personnel Rule 612.2 for Upward Reclassification.
ALTERNATIVES
Direct staff to retain the Medical Records Technician allocation and continue providing communications support within the current structure; or Direct Human Resources to conduct additional analysis and return to the Board with alternatives.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Health and Human Services Agency, County Counsel
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
The approximate annual cost of the upward reclassification is $14,385 with the cost for the remainder of FY 2026-27 totaling $11,626.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board adoption and approval, please provide a copy of the executed Resolution to Heather Andersen in Human Resources.
STRATEGIC PLAN COMPONENT
Workforce Excellence
Priority: Enhance Employee Retention
Action Item: Attract and retain the best employees by providing competitive compensation, training and advancement opportunities, and creating a positive and thriving culture
CONTACT
Joseph Carruesco, Director of Human Resources