Title
Sheriff's Office recommending the Board approve Amendment II to perpetual Agreement 282-S0011 with Sirron Software, Corp. to provide software maintenance services on four additional laptop computers utilized by the Sheriff's Office Civil Division.
Body
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BUDGET SUMMARY: |
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Total Estimated Cost |
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$ 4,267.00 |
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Funding |
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Budgeted |
$ 3,583.00 |
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New Funding |
$ 684.00 |
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Savings |
$ |
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Other (Interest) |
$ |
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Total Funding Available |
$ 4,267.00 |
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Change To Net County Cost |
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$ -0- |
Fiscal Impact/Change to Net County Cost:
On November 9, 2010, your Board approved a perpetual agreement with Sirron Software, Corp to provide software maintenance for a specialized software program used by the Sheriff's Civil Section in an amount not to exceed $3,583. The total cost for Sirron Software Corp. to provide software maintenance to four additional laptop computers will increase the maximum amount of this contract by $684 to $4,267. Funding for this increase is available within the Sheriff's Office operating budget.
Background:
In accordance with Government Code Section 54202 and the County's Purchasing Ordinance, on August 4, 2009 the Sheriff's Office advised the Board of this perpetual maintenance agreement that is administered by the Sheriff for the annual maintenance of a specialized software programs used by the Department's Civil Section. The original agreement dates back to 1999. On March 9, 2010, the Board approved Amendment #1 to this agreement to provide for the annual fee for software services and maintenance. At the request of the Sheriff's Office, on November 9, 2010, the Board authorized the continuation of this perpetual agreement with Sirron Software, Corp. for ongoing annual maintenance of the specialized software program used by the Civil Section.
Reason for Recommendation:
Due to the workload in the Civil Division, the specialized software program was installed on four additional laptop computers which require annual software maintenance beyond the scope identified in the current contract. All other terms and conditions of the contract approved by your Board in November 2010 remain in effect. In the event this recommendation is not approved, the software will have to be removed from the laptop computers which will eventually result in a backlog in Civil Division cases.
Action to be taken following Board approval: Upon approval by the Board, the contract will be signed by the Chair and forwarded to the Sheriff's Office to process the annual maintenance payment to Sirron Software, Corp.
Contact: Don Ashton - x. 5691
Concurrences: County Counsel and Risk Management