Title
Clerk of the Board, based upon the recommendation of the Fish and Wildlife Commission, recommending the Board approve bylaws for the Fish and Wildlife Commission. (Cont. 12/5/2023, Item 8)
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The attached bylaws as shown in Attachment A were discussed and recommendations were made by the Fish and Wildlife Commission. The bylaws as shown in Attachment A were approved by the Fish and Wildlife Commission on October 25, 2023.
The Board requested this item to be continued from the December 5, 2023 Board date to make additional changes to the bylaws. The attached bylaws as shown in Attachment 2A were approved by the Fish and Wildlife Commission on January 31, 2024. The bylaws were submitted to County Counsel for review. The bylaws attached as shown in Attachment 2A are being recommended for approval by the Board.
A summary of the changes is listed below:
1) Chapter II: Membership - The term of District specific appointees is to expire upon the conclusion of the nominating Supervisor’s term in office. Members at Large have six years from the date of appointment.
2) Chapter III: Commission Meetings - Section 5 was changed to remove the language, “except upon the unanimous consent of all the members of the Commission” in reference to consideration of business not in the written notice of a special meeting.
3) Chapter III: Commission Meetings - Section 6 was changed to remove the language, “except for items involving personnel matters” in reference to all regular and special meetings being public meetings.
4) Chapter III: Commission Meetings - Section 11 was changed to remove the language, “All attendees at meetings including commissioners and the members of the general public shall refrain from rude and derogatory remarks.”
5) Chapter IV: Commission Powers - Entire chapter was removed.
6) Chapter V: Treasurer and Secretary - Section 1 was updated to include the election and duties of the Treasurer.
7) Chapter V: Treasurer and Secretary - Section 2 was added to specify that the Secretary shall be staffed by the Clerk of the Board of Supervisor’s office.
8) Chapter V: Treasurer and Secretary - Section 3 was edited to make the Secretary responsible for preparing the minutes of all meetings instead of reviewing them after the Clerk of the Commission prepares them.
9) Chapter V: Treasurer and Secretary - Section 4 was edited to have the Secretary provide all draft agendas to the members of the commission instead of the Clerk of the Commission.
10) Chapter V: Treasurer and Secretary - Section 5 was edited to have the Secretary prepare and distribute meeting agendas and minutes instead of the Clerk of the Commission. Section 5 was also changed to remove the language, “The Secretary will prepare correspondence, brochures, invoices, financial reports, and roster.”
11) Chapter VII: Compensation and Expense Reimbursement - Section 1 was changed to include the language, “in accordance with Board of Supervisors Policy D-1 “Travel and Expense Reimbursement” in reference to reimbursement of members’ expenses.
12) The remaining changes are minor grammatical and formatting changes.
ALTERNATIVES
The Board could decide not to approve the bylaws as presented.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Agricultural Department
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
Update web page to reflect bylaws.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Kim Dawson x5393