Title
Transportation Department recommending Chairman be authorized to sign the following Task Orders with Santec Consulting, Inc. for a term through December 31, 2007 for Construction Phase Services and Construction Surveying Services for the Sawmill 1A Bike Path Project:
(1) 04-607-18-00 in the amount of $$249,545; and
(2) 04-607-21-00 in the amount of $55,456.
RECOMMENDED ACTION: Approve, upon approval by County Counsel.
FUNDING: California Tahoe Conservancy and Tahoe Regional Planning Agency Air Quality Mitigation Funds
Body
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BUDGET SUMMARY: |
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Total Estimated Cost |
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$305,001.00 |
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Funding |
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Budgeted |
$14,500.00 |
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New Funding |
$ |
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Savings |
$ |
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Other* |
$290,501.00 |
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Total Funding Available |
$305,001.00 |
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Change To Net County Cost |
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$ |
*$290,501 has been included in the Fiscal Year 07/08 proposed budget.
Fiscal Impact/Change to Net County Cost:
Funding for the Task Orders will be from a combination of California Tahoe Conservancy (CTC) grants and Tahoe Regional Planning Agency (TRPA) Air Quality Mitigation Funds. The Transportation Department (Department) anticipates expending $14,500 in the current Fiscal Year and the remaining $290,501 is included in the Department's proposed Fiscal Year 07/08 budget. There is no Net County Cost associated with this item.
Reason for Recommendation:
On May 22, 2007 the Board awarded the Construction Contract for the Sawmill 1A Bike Path Project (Project) with a duration of 60 working days. The Department anticipates that construction will commence near the end of June 2007 and be completed by the end of September 2007. The Department is proposing to use existing Agreement for Services # AGMT 04-607 with Stantec Consulting Inc. to provide Construction Management and related services with this work.
The Department is scheduled to have several projects under construction this summer in the Tahoe Basin and due to the seasonal nature of this work, it does not have sufficient staff to perform all of the required construction support and surveying services for all of the projects. Therefore, the Department proposes to issue Task Order # 04-607-18-00 in the amount of $249,545 for Construction Phase Services, which includes construction oversight, site and materials inspection, materials testing, Storm Water Pollution Prevention Plan (SWPPP) monitoring, and completion of the final construction documents. The Department also proposes to issue Task Order # 04-607-21-00 in the amount of $55,456 for Construction Surveying Services, which includes construction survey staking and calculations. Both Task Orders will expire December 31, 2007.
While the two Task Orders are for the same Project under the same Agreement, they were split into two separate Task Orders to make them easier to manage administratively related to invoice processing and approvals and because Construction Management and Construction Surveying Services are overseen by separate Stantec divisions with different managers.
The Department anticipates that Project construction will begin on June, 25, 2007.
Background:
On July 20, 2004 the Department entered into Agreement for Services # AGMT 06-407 with Stantec for Planning, Design and Project Management Services for the not-to-exceed amount of $750,000 and a term through October 31, 2006.
On June 7, 2005 the Board approved Amendment I to Agreement for Services # AGMT 04-607, which increased the compensation for services by $3,232,000 for a total not-to-exceed amount of $3,982,000, extended the term to December 31, 2007 and included a few minor administrative amendments.
On March 6, 2007 the Board approved Amendment II to Agreement for Services # AGMT 04-607 to add various Federal and State provisions, which are required by the granting agencies that fund the work performed under the Agreement. In addition, the Department amended several Articles to clarify Task Order provisions, add the CTC as an indemnified party and an additional insured, increase the Automobile Liability Insurance, as well as a few minor administrative amendments. There was no change to the compensation or term of the Agreement.
On March 27, 2007, the Board approved a Task Order approval process requiring Board approval of any Task Order exceeding $250,000 prior to execution of the Task Order. The combined total of these two Task Orders will exceed $250,000. Therefore, the Department requests Board approval of these two Task Orders for the Project.
Action to be taken following Board approval:
1) The Department will finalize the development of the Task Order including approval by County Counsel.
2) Upon County Counsel approval, the Department will forward Task Order # 04-607-18-00 and # 04-607-21-00 for the Chairman's signature.
2) The Board Clerk will forward one copy of each Task Order to the Department for its files.
3) The Department will issue a Notice to Proceed to Stantec for each Task Order.
Contact:
Richard W. Shepard, P.E.
Director of Transportation