Title
Clerk of the Board recommending the Board:
1) Approve the following additional facilities for Boards, Committees and Commissions to meet:
a) Conference Room A in the El Dorado County Government Center Building A;
b) Conference Room D in the El Dorado County Government Center Building A;
c) El Dorado Hills Fire Station 85, 1050 Wilson Blvd., El Dorado Hills;
d) South Lake Tahoe Health and Human Services Agency Building, 3368 Sandy Way, South Lake Tahoe; and
e) South Lake Tahoe Behavioral Health Office, 1900 Lake Tahoe Blvd., Suite 103, South Lake Tahoe; and
2) Remove the Civil Service Commission from the list of Boards, Committees and Commissions which must meet in a hybrid model.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
At the Board meeting on June 21, 2022, the Board requested the Clerk to look into additional locations for the County's Boards, Committees and Commissions (Commissions) to meet in both El Dorado Hills and South Lake Tahoe which used the criteria of audio/video equipment present at the site, ability to live stream and record meetings, and adequate space available for the public to attend. Currently only the Board of Supervisors Chamber and the Planning Commission room are approved facilities. As the Clerk's Office moves forward to implement the direction of the Board, it has become clear that additional facilities are necessary to facilitate all the meetings. Conference Room A could be utilized for Commissions that have a smaller membership attending in person and not much public participation. Some Commissions have a membership of fourteen or more members and neither the Board Chambers or the Planning Commission room can adequately accommodate. An alternative would be to utilize Conference Room D. The Board acknowledged the need for meeting rooms in El Dorado Hills and South Lake Tahoe and those facilities have been identified and meet the criteria previously stated.
The Board is also being asked to exclude the Civil Service Commission from having to hold their meeting in a hybrid model. The Civil Service Commission handles appeals on either dismissal, suspension, or demotion of County employees who have attained Civil Service Status. Due to the sensitive nature of these proceedings, it is appropriate to exclude this Commission from requiring them to hold their meetings in a hybrid model.
ALTERNATIVES
The Board could decide not to add additional locations for Committee/Commission meetings. The Board could require the Civil Service Commission to comply with the hybrid model.
PRIOR BOARD ACTION
Legistar 22-1056 BOS 6/21/2022 Item 7
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Countywide impact
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no financial impact associated with this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Kim Dawson x5393