Title
Human Resources Department recommending the Board:
1) Adopt and authorize the Chair to sign Resolution 052-2025 to approve, due to an upward reclassification, the deletion of 1.0 full-time equivalent (FTE) Administrative Secretary allocation and the addition of 1.0 FTE Administrative Technician allocation in the Probation Department; and
2) Waive the requirement for filling the Administrative Technician position through a competitive examination process, allowing the Administrative Secretary incumbent (position 1213) to be appointed to the position as provided for in Section 507.1.2 of Personnel Rules.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Probation Department, Human Resources (HR) conducted a classification study of one encumbered Administrative Secretary position in the South Lake Tahoe Division. This study employed a point-in-time and whole-job analysis approach, evaluating the positions based on core duties, responsibilities, level of work, and required qualifications. The analysis determined that the scope of work aligns with the Administrative Technician classification, which involves paraprofessional-level technical administrative support, coordination of program-related processes, and the application of compliance knowledge to meet departmental procedures and State and Federal regulations.
The study concluded that the incumbent has been performing at the Administrative Technician level for more than one year. Therefore, HR recommends that the Board approve reclassifying this position and the incumbent from an Administrative Secretary to Administrative Technician classification.
Upon the Board’s approval, all conditions for the upward reclassification and the waiver of examination under Personnel Rule 507.1.2 will be met. This will exempt the position from the standard competitive examination process for filling the Administrative Technician position, allowing the incumbent to be appointed directly at the request of the appointing authority. Additionally, the salary adjustment will align with Personnel Rule 612.2 for Upward Reclassification.
ALTERNATIVES
The Board could choose not to approve the proposed upward reclassification and corresponding allocation changes and direct Human Resources to make revisions or conduct additional analysis.
PRIOR BOARD ACTION
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
El Dorado County Employees’ Association, Local 1
Probation Department
County Counsel
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
The approximate annual cost of the upward reclassification is $10,519 with the cost for the remainder of FY 2024-25 totaling approximately $1,643.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Upon Board adoption and approval, please provide a copy of the executed Resolution to Heather Andersen in Human Resources.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Joseph Carruesco, Director of Human Resources