Title
Chief Administrative Office, Procurement and Contracts on behalf of Sheriff and Probation Departments, recommending the Board approve the following:
1) Award Bid 17-345-006 for the purchase of Institutional Clothing, Bedding, Footwear, and Toiletries to the low qualified bidders, Bob Barker Company of Fuquay Varina, NC, Victory Supply Inc. of Mount Pleasant, TN, and Pacific Care Products of San Francisco, CA;
2) Authorize the Purchasing Agent to issue multiple blanket purchase orders to the same three bidders for a total of $115,000.00 for a twelve-month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts on behalf of Sheriff and Probation Departments, recommending the Board approve the following:
1) Award Bid No.17-345-006 for the purchase of Institutional Clothing, Bedding, Footwear, and Toiletries to the low qualified bidders, Bob Barker Company of Fuquay Varina, NC, Victory Supply Inc. of Mount Pleasant, TN, and Pacific Care Products of San Francisco, CA ;
2) Authorize the Purchasing Agent to issue multiple blanket purchase orders to the same three bidders for a total of $115,000.00 plus applicable sales tax and fees for a twelve-month (12-month) award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
DISCUSSION / BACKGROUND
At the request of the Sheriff and Probation Departments, the Procurement and Contracts Division issued an invitation to bid for Institutional Clothing, Bedding, Footwear, and Toiletries. These products are used by inmates in both jails and juvenile treatment facilities. Eleven (11) Bid Notification Letters were mailed, none to local vendors. Three (3) qualified responses were received, none from local vendors.
ALTERNATIVES
There are no alternatives to issuing inmate clothing. California Code of Regulations Title 15 makes it mandatory that inmates are provided Standard Institutional Clothing. Each inmate must be provided with clean socks and footwear, as well as clean under and outer garments. Without inmate clothing El Dorado County would be violating Title 15 of the California Code of Regulations.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost. Procurement and Contracts Division has been advised that funding is available within the Sheriff and Probation Department's budgets.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Mollie Purcell, Ext 5106
Eric van Leeuwen Ext 5834