Title
Department of Transportation recommending the Board approve the following:
1) Award Bid 24-0048 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services to the sole qualified bidder, Sierra Nevada Tire and Wheel of Placerville, CA.;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $550,000 ($183,333 annually) for a thirty-six (36) month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
At the request of the Department of Transportation, Maintenance and Operations Division, the Procurement and Contracts Division issued an invitation to Bid #24-0048 for the purchase of Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services.
Sixty-one (61) vendors were notified through PlanetBids, three (3) to local vendors. One (1) qualified response was received from local vendor Sierra Nevada Tire and Wheel of Placerville, CA.
ALTERNATIVES
The current contract 5752 for Fleet Tires - automotive, light truck and miscellaneous tires and tire studding services tires is expiring and a new purchase order contract is needed to maintain continuity of Fleet operations and vehicle maintenance.
PRIOR BOARD ACTION
06/20/2017; Legistar File 17-0599; Agenda Item #25 - Awarded Bid #17-863-063
08/06/2019; Legistar File 19-0990, Agenda Item #10 - Awarded Bid #19-863-075
05/18/2021; Legistar File 21-0721, Agenda Item #19 - Awarded Bid #21-863-033
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts issued the invitation to bid.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is available within the FY 2024-25 Department of Transportation Fleet Internal Service Fund Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager/Purchasing Agent