Title
Sheriff’s Office recommending the Board:
1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (4), that the agreement with Insight Public Sector, Inc. is exempt from Competitive Bidding due to a competitively bid agreement being utilized;
2) Authorize the Purchasing Agent to issue a Purchase Order utilizing the competitively bid, piggy-back Agreement ITARC-00930, between Insight Public Sector, Inc., and the County of Riverside in the estimated amount of $908,888.82 for the purchase of Microsoft Software Assurances and Licenses for the period of February 1, 2025, through January 31, 2028; and
3) Authorize the Purchasing Agent to purchase additional licenses as needed during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: General Fund.
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DISCUSSION / BACKGROUND
The Sheriff’s Office wishes to purchase additional Microsoft Enterprise licenses, support, and maintenance from Insight Public Sector Inc., utilizing a competitively bid, cooperating piggyback agreement, ITARC-00930, that the County of Riverside has with Public Insight Sector, Inc., for a three-year term that ends on January 31, 2028, and compensation in the amount of $908,888.82.
Pursuant to the provisions in El Dorado County Procurement Ordinance 3.4.4 "Exemptions from the Competitive Process (C-17)", all the following requirements are met with respect to the item: 1) The items may be procured from a vendor that has a contract with another public agency of this state, an alliance of this state and other states, or an alliance of local public agencies within the state for the purchase of the item; 2) The contract was awarded utilizing a competitive bidding process substantially the same as that utilized by the County; and 3) The items and terms of the transaction are the same, or substantially the same.
The Sheriff's Office requests the Board of Supervisors waive competitive bidding requirements and authorize the Purc...
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