Title
Department of Transportation recommending the Board:
1) Make findings in accordance with Section 3.13.030(C) of the County Ordinance that due to the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed bike path snow staking and snow removal services in the Tahoe Basin;
2) Find in accordance with Procurement Policy C-17 Section 3.4.2, Sole Source/Single Source that Agreement for Services 8386 with Amacker Construction to provide Bike path snow staking and snow removal services in the Tahoe Basin is exempt from the competitive bidding process; and
3) Approve and authorize the Chair to sign Agreement for Services 8386 with Amacker Construction with a not-to-exceed amount of $300,000 for a three-year term effective upon final execution to provide as-needed bike path snow staking and snow removal services in the Tahoe Basin.
(District V)
FUNDING: South Lake Tahoe Recreation Facilities Joint Powers Authority Measure R/S(2006) Funds.
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DISCUSSION / BACKGROUND
In previous years, the contract dollar amount was within the threshold in accordance with Procurement Policy C-17 to use Section 3.3.2, Informal Solicitation, where requests for quotes were solicited form a minimum of three vendors and the quote was received by a stated deadline in writing or via email to determine the lowest responsive and responsible vendor for as-needed snow staking and snow removal services for the County’s class 1 bike paths in the Tahoe Basin.
However, few companies possess compact, lightweight snow-blowing tractors equipped with essential snow removal attachments such as plow blades, rotary blowers, and broom sweepers, which are crucial for maintaining smaller-sized bike paths and the low-weight capacity elevated boardwalk near the Lake Tahoe Golf Course. For several years, the department has received only one bid for this work.
Given this history of difficult bidding, Transportation received approval in 2023 from th...
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