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Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve the following:
1) Award Bid 21-425-025 for the purchase of Office Furniture to the low qualified bidders, Walker's Office Supplies, Inc. of Rocklin, CA; Burkett's Office Supplies of Sacramento, CA; Seats and Stations of Roseville, CA; and Sierra Office Systems & Products, Inc. of Sacramento, CA;
2) Authorize the Purchasing Agent to issue four purchase order contracts to Walker's Office Supplies for Category I - Maxon Office Furniture and Category IV for Performance Line Desking for $300,000; Burkett's Office Supplies for Category II for Office Master Chairs and Category III for HON Furniture for $50,000; Seats and Stations for Category V for Ergotron Workstations for $50,000; and Sierra Office Systems and Products for Category V for Workrite Products for $10,000, in the total amount of $410,000 for a thirty-six month term following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contracts on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Various - General Fund and Non-General Fund.
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DISCUSSION / BACKGROUND
The Procurement and Contracts Division issued an Invitation to Bid for Office Furniture, including Maxon Systems Furniture, Office Master Chairs, HON Metal Filing, Storage and related products, Performance Line (PL) Classic Laminate Desking, and Ergonomic Solutions, for use by all County departments.
Following is a summary of the solicitation process:
- Fifty Bid Notification Letters were mailed, one to a local vendor.
- Four qualified responses were received, none from a local vendor.
- The bid evaluation was based on estimated usage for each category of Office Furniture for the previous twelve-month period with the exception of Category II - Office Master Chairs. This category was based on a single unit.
- The ...
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