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Department of Transportation recommending the Board approve and authorize the Chair to sign the Second Amendment to the Master Construction Responsibility and Reimbursement Agreement between the County of El Dorado and the El Dorado Irrigation District for use on projects with estimated reimbursement expenses less than $100,000 each, extending the term five (5) years from August 18, 2025, to August 18, 2030, with minor changes to General Provisions.
FUNDING: Various Capital Improvement Program funding sources that fund Department of Transportation’s projects.
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DISCUSSION / BACKGROUND
The County of El Dorado (County) and the El Dorado Irrigation District (EID) frequently construct roadway and utility improvements which impact one another’s facilities. In these instances, coordination is necessary, and the costs of design, construction, and inspection are frequently a shared responsibility. On June 26, 2012 (Legistar file12-0774 v1), the County and EID entered into a Master Construction Responsibility and Reimbursement Agreement (Master Agreement), for use under certain circumstances, to facilitate the inclusion of improvement to either entity’s roadway or utility facility within the scope of the other entity’s improvements in an efficient and cost-effective manner. The Master Agreement applied to projects that both County and EID agree are limited in scope and complexity, and estimated not to exceed $100,000 in reimbursement cost. This initial Master Agreement had a three (3) year term which expired on June 26, 2015.
This agreement required modification to update organizational changes and address requirements for use on Federally Funded projects, and a new modified Master Agreement was prepared to replace it. On August 11, 2015 (Legistar file 12-0774 v2), the Board approved and entered into the new Master Agreement with a five (5) year term (Agreement 553). The First Amendment to Agreement 553 was approved on August 4, 2020 (Legistar file 20-0856)...
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