Title
Information Technologies (IT) Department recommending the Board:
1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), due to there being competitively bid contracts with another public agency available;
2) Approve and authorize the Purchasing Agent to extend the term of Agreement 6089 for the continued use of California Department of Technology Agreement C4-DNCS-19-001-31 for telecommunications and network utility services for three years, with a new contract expiration date of June 30, 2028; and
3) Approve and authorize the Director of IT to authorize additional service requests in accordance with the terms and conditions of Agreement 6089 with Comcast Business Communications, LLC for services under Calnet 4, contingent upon availability of funding in the appropriate departments budget and contingent upon review and approval of required ordering documents from Comcast by County Counsel and Risk Management.
FUNDING: General Fund, with partial recovery through direct billing and the A-87 Cost Plan.
Body
DISCUSSION / BACKGROUND
On December 14, 2021, the Board approved the use of California Department of Technology Calnet 4 cooperative agreement C4-DNCS-19-001-31 for the procurement of telecommunications and network services with Comcast. The agreement enables Information Technologies to provide telecommunications and network services and products to County departments at greatly reduced rates. Calnet 4 provides more favorable terms than could be obtained by the County independently.
The original Calnet 4 agreement had an expiration date of June 30, 2025. IT is currently looking to extend the use of the cooperative agreement by three years, through June 30, 2028, per Calnet 4 Agreement C4-DNCS-19-001-31, Amendment 8.
Comcast services currently provide the back-up internet access for Government Center and public wireless access. IT is planning to budget $19,500 in Fiscal Year 2025-26 for this utility service ...
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