Title
District Attorney recommending the Board approve and authorize the Purchasing Agent to execute a new perpetual Agreement 6708 with Sun Ridge Systems Inc. for RIMs software licenses in the amount of $92,772, effective upon final execution by both parties.
FUNDING: General Funding.
Body
DISCUSSION / BACKGROUND
On December 2, 2020 the Board approved the Sheriff’s Office request for a contract with Sun Ridge systems for a new records management system. The Sheriff’s Office integrated law enforcement system (ILES) committee reviewed and assessed several vendors for the case management system and recommended the selection of Sun Ridge System Inc. RIMs product as their new Computer Aided Dispatch (CAD), Record Management System (RMS), and Jail Management System (JMS). It was determined at the time of selection that separate agreements with other law enforcement agencies within the County may be authored to arrange access to the Sheriff’s Office system according to agreed upon terms.
As such, the District Attorney’s Office (DA) has identified a need for access to the Sheriff’s database which requires their own RIMs software licenses. This software access will allow the DA to connect to the Sheriff’s law enforcement system, convert evidence room files, write reports, and provide accurate reporting to the Department of Justice (DOJ).
The cost associated with the licenses and configuration of the software totals $92,772. It is anticipated that the licenses will renew on an annual basis at an estimated cost of $10,000. This agreement shall be added to the DA’s perpetual agreement list and will be present to the Board for annual review.
ALTERNATIVES
Should the Board opt not to approve the request to grant the Purchase Agent signature authority for agreement 6708, the District Attorney’s Office will not be able to access the Sheriff’s records management system.
PRIOR BOARD ACTION
Legistar 20-1539, December 2, 2020 - The Board approved the Sheriff’s Offic...
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